How to run a Flow

Updated on
July 20, 2021

Once a flow is created, the flow owner can run a flow at any time. This will encourage participants to answer the flow by notifying them.  

For other flow help articles: see our flows hub.

Who can use this feature?

Only flow owners can run a flow (to learn more about what a flow owner is, check out our flows overview help article).

What to expect 

Flow owners can:

  1. Run a flow
  2. Send reminders to participants
  3. End the occurrence manually

How to run a flow

  1. From my.joinassembly.com, select the flow you would like to run.
  2. Click Run flow from the flow feed header.
  1. Set the deadline for the flow. Your flow will remain active until this deadline passes, however you can end the flow at any time (steps listed in the end occurrence section). NOTE: the maximum length for the deadline is 4 weeks, or 31 days; the minimum is 5 minutes
  2. Click Run Now. This will send an email notification to all participants in the flow (unless they have disabled notifications for this flow). 
  3. Once the flow is running, participants will be able to answer the flow. 
  4. They can only answer the flow once, unless there is a shortcut.


How to send reminder notifications to participants

When a flow is running, you can send reminder notifications to all participants who have not yet answered the flow. You can do this as many times as you like while the flow is active and there are participants who have not yet answered. 

  1. From my.joinassembly.com, select the flow you would like to send reminders about.
  2. Click Remind from the flow feed header.
  1. Click Send reminder



How to end an occurrence manually

When a flow is running, you can send reminder notifications to all participants who have not yet answered the flow. You can do this as many times as you like while the flow is active and there are participants who have not yet answered. 

  1. From my.joinassembly.com, select the (active) flow you would like to end the occurrence for
  2. From the three-dotted menu in the flow feed header, click End occurrence
  1. Confirm you would like to end the occurrence by clicking End occurrence.

This will end the flow immediately, regardless of the deadline, and any participant who has not yet answered the flow will no longer be able to do so until you run the flow again.