39 Best Knowledge Sharing Questions For Your Questionnaires

Find out how to break down knowledge silos & improve collaboration with these effective knowledge-sharing questions.

July 11, 2023
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There are 300 more icebreaker questions at the bottom of the article
How would you describe your job to a five year old?
What season would you be?
What is a weird food you have tried? Would you eat it again?
What is your favorite holiday tradition?
Would you go in the mother-ship with aliens if they landed on Earth tomorrow?
What is your favorite season?
Do prefer working from home or the office?
What is your earliest memory of this job?
What is the best thing you have bought so far this year?
What is the earliest book you remember?
If you had to move to another country, which one would you choose?
You are the best criminal mastermind in the world. What crime would you commit if you knew you would get away with it?
What is your favorite movie genre to watch?
What was the last thing you ate?
What person from history would you add to Mount Rushmore?
What is a weird fact you know?
What is your favorite part of working from home?
Were the Spice Girls a good team?
Imagine you can instantly learn any language. Which would you choose?
If you could live in any state, which state would you pick?
Which fictional team is the best team of all time?
What did you want to be when you grew up?
What do you usually eat for a quick lunch?
What simple food will you never eat?
Show us the weirdest thing you have in the room with you right now.
Would you rather stay at a hotel or an AirBNB?
What is your favorite movie genre to watch?
Are you more productive in the morning or at night?
Who is someone in your community that makes a difference?
Who was your most unique pet?
Choose one famous person from history you want on your team during a zombie apocalypse.
What is a good way to give back to the community?
Which song could you listen to over and over again?
Is Hugh Grant funny?
What is your favorite thing to eat for breakfast?
Would you want to have an imaginary friend today? Did you have one as a child?
What actor or actress would you want to play you in the movie about your life?
What is the best super power?
What is your New Years resolution?
You can only eat one food again for the rest of your life. What is it?
What is the best work holiday?
What is the first gift you remember receiving?
Would you rather join Metallica or Backstreet Boys?
What is the best example of a community you have seen?
What is an easy way to do something nice for someone?
Show us your phone background and tell the story behind why you picked this image.
What was your first job?
Pick any band to play at your funeral.
If you could have an unlimited supply of one thing for the rest of your life, what would you pick?
Which superpower would you give to your arch enemy?
What is the most obscure superpower you would want?
What emoji best describes how you are feeling right now?
If you could live in any country, which country would you pick?
Would you rather live in a city or a town?
What is your favorite holiday?
What is something you accomplished as part of a team?
What is your standard office lunch?
What is your most used phone app?
What is your favorite season?
Have you ever won something as a team?
Imagine you are a professional baseball player. What is your introduction song?
Beach holiday or ski trip?
Have you ever been to a funny comedy show?
Would you rather live at the North Pole or the South Pole?
What is your favorite song to sing?
If you could live in any state, which state would you pick?
Imagine you could teleport anywhere. Where would you go right now?
What is the most unusual job you have heard of?
What was the last thing you ate?
You can visit any fictional time or place. Which would you pick?
What do your family and friends think you do all day?
What movie do you wish you could watch again for the first time?
Show us your most-used emoji.
What was the most unique style or fashion trend you ever embraced?
What movie defined your generation?
You are stranded on a remote desert island. Are you alone or with your worst enemy?
What is your favorite knock-knock joke?
Have you ever told someone Santa is not real?
Do you know how to speak more than one language?
On a scale of 1 – 10, how much of a team player are you?
What is your #1 recommendation in this city?
What is your favorite holiday?
What bucket list item do you most want to check off in the next six months?
What is your favorite mythical creature?
What was the first way you made money?
If you could be great at any Olympic sport, which would it be?
Which song could you listen to over and over again?
When did you start liking/hating mushrooms?
Where is your favorite vacation spot?
Do you take your PTO all at one time, or another way?
Which show do you remember most from your childhood?
Which beverage goes best with pizza?
Would you want to have a personal assistant follow you around everywhere and do what you asked of them?
Have you ever met your idol?
What did you want to be when you grew up?
Would you rather live 100 years in the past or 100 years in the future?
What is your hobby?
When you are alone in the car, what volume is the music at?
Imagine you no longer have to work. How would you spend a Tuesday?
What is your favorite type of sandwich?

You've heard the adage, "knowledge is power", right? Well, in today's modern workspace, it's more accurate to say, "shared knowledge is power". Companies are discovering that the key to success isn't just about gathering information — it's ensuring that information flows freely throughout the organization. 

But how can a company ensure that its precious knowledge, its lifeblood, is shared effectively? The answer lies in a tool as simple as it is powerful: a knowledge sharing questionnaire. 

In this comprehensive guide, we'll share 39 of the best knowledge sharing questions you should be asking in your questionnaire, and when you should ask them.

What is a Knowledge Sharing Questionnaire?

A knowledge sharing questionnaire is a tool that companies use to see how well their team members share information. It contains specific questions designed to assess the flow of knowledge within the organization and highlight areas that can be improved.

For example, one question could be "Do you feel at ease sharing your ideas with the team?" This helps to understand if the company's environment supports open conversation, which is vital for knowledge sharing in the workplace.

In essence, a questionnaire on knowledge sharing practices does more than just collect information. It's a tool that helps create a workplace where everyone feels free to talk and share ideas. 

Why Should You Build a Knowledge Sharing Questionnaire?

There are several compelling reasons to create a knowledge sharing survey questionnaire for your organization, and some of them include.

1. Better insight: How do you collect knowledge from employees? One-on-one meetings may be great, but they do not provide anonymity, and employees might keep negative opinions from their managers.  However, with a questionnaire, your team can give their suggestions and reviews without fear, helping you understand how well your team shares information. 

Questionnaires also provide valuable insights into the flow of knowledge within your organization, and pinpoint areas that need improvement.

2. Improved teamwork: When people freely share their knowledge, it encourages teamwork. With a knowledge sharing culture questionnaire, you can spot teams that aren't doing so well on the knowledge sharing side and proffer solutions.

Collaborative knowledge sharing leads to more successful projects and better outcomes.

3. Time savings: Sharing knowledge eliminates the need for individuals to figure things out on their own. This saves time and makes your team more efficient.

4. Enhanced learning: A questionnaire can highlight areas where additional training or information is needed to improve knowledge sharing. It ensures everyone has the knowledge they need to excel in their roles.

5. Improved innovation: Sharing knowledge sparks creativity and innovation. When diverse ideas and perspectives are shared, it encourages new insights and breakthrough solutions.

Building a questionnaire on knowledge sharing helps you know what you can do better, promotes a culture of open dialogue, improves teamwork, and drives employee engagement within your organization.

When Should You Use a Knowledge Sharing Questionnaire?

A knowledge sharing questionnaire is useful in situations where you want to gather insights and improve knowledge exchange. Here are some instances when you should consider using a knowledge sharing questionnaire:

  1. During employee onboarding: Use a questionnaire to assess new employees' existing knowledge within the first week of joining. This helps identify areas where additional training, mentoring, or support may be required.
  2. After completing a project or task: Administer a questionnaire immediately after completing a project or task to capture team members' experiences and lessons learned. This feedback can be collected within a week to ensure the information is fresh in their minds.
  3. During knowledge transfer or succession planning: Use a questionnaire a few weeks before employees with specialized knowledge transition out of the organization or change roles. This allows you to capture their expertise and insights before their departure.
  4. Periodically to assess knowledge sharing effectiveness: Administer a questionnaire every few months to evaluate the effectiveness of knowledge sharing initiatives within your organization. This provides an opportunity to collect feedback on current practices and identify areas for improvement.
  5. During and after training and development programs: Include a questionnaire at the end of a knowledge sharing session or training program to gather feedback on the content, delivery, and relevance. Administer the questionnaire within a week of completing the training to capture participants' immediate impressions.
  6. Before implementing a knowledge sharing strategy or platform: Administer a questionnaire to assess the current state of knowledge sharing within your organization. This should be done a few weeks before introducing the strategy or platform. 

The questionnaire can gather insights on existing knowledge sharing practices, perceived barriers, and employee suggestions. This baseline assessment will help you tailor your strategy to address specific needs and challenges.

  1. After implementing a knowledge sharing strategy or platform: Follow up with a questionnaire a few months after implementing the strategy or platform. This allows you to measure the impact and effectiveness of the new approach. 

Your knowledge questionnaire can assess changes in knowledge sharing behavior, perceived improvements, and any remaining challenges. This feedback will help you fine-tune and optimize your knowledge sharing initiatives.

39 Must-Add Knowledge Sharing Questions For Your Questionnaires

Better knowledge sharing can boost your team's productivity and creativity. But how do you measure knowledge sharing? What is the most common tool to measure knowledge? 

We’ve prepared a list of 39 essential questionnaire questions covering various scenarios - from new hires to project completion and even the introduction of a new knowledge sharing platform.

1. During employee onboarding

a) What was your experience with knowledge sharing at your previous workplace?

This question helps you see what the employee is used to when it comes to sharing knowledge, and can give ideas for making your own knowledge sharing better.

b) What software or tools are you comfortable using?

  • MS Office Suite
  • Google Workspace
  • Project Management Tools (Trello, Jira)
  • CRM Software (Salesforce, Zoho)
  • Coding Platforms (GitHub, Bitbucket)
  • Other, please specify: ____

c) What areas of our business do you feel you need to learn more about?

This open-ended question helps identify areas where they feel they lack understanding or need more training.

d) On a scale of 1-5, how would you rate your comfort level in using the organization's current knowledge-sharing platform? (1 being not comfortable at all, 5 being very comfortable)

This question identifies any immediate training needs regarding the use of the knowledge sharing platform.

e) Which type of learning method do you prefer for job-related training?

  • Self-learning
  • One-on-one training
  • Group workshops
  • Online courses
  • Other, please specify: ____

2. After completing a project or task

a) What were the key learnings from this project/task?

This open-ended question encourages reflection on information that can be shared with others.

b) Did you face any challenges during this project/task? If yes, please specify.

Understanding project challenges can help prevent similar issues in future assignments.

c) Which tools or resources did you find most useful during this project/task?

  • Internal knowledge base
  • Colleague support
  • External resources (blogs, forums)
  • Online courses
  • Other, please specify: ____

d) How would you rate the usefulness of the shared knowledge available for this project/task? (1 being not useful at all, 5 being very useful)

This question assesses the effectiveness of current knowledge sharing in supporting project/task execution.

e) Do you have any suggestions for improving knowledge sharing related to this project/task?

This open-ended question allows for actionable feedback on how to enhance knowledge sharing.

3. During knowledge transfer or succession planning

a)  What are the key skills or knowledge areas you believe are critical for your role?

This open-ended question helps capture the departing employee's view of essential skills and knowledge for their role.

b) What are the primary challenges you faced in your role, and how did you overcome them?

This open-ended question captures valuable experiential knowledge.

c) Which tools or resources have you found most useful in your role?

  • Internal knowledge base
  • Colleague support
  • External resources (blogs, forums)
  • Online courses
  • Other, please specify: ____

d) On a scale of 1-5, how would you rate the effectiveness of current knowledge sharing practices in supporting your role? (1 being very ineffective, 5 being very effective)

This offers a perspective on the overall effectiveness of knowledge sharing within the context of the role.

e) What advice or suggestions do you have for your successor?

This open-ended question allows for personalized advice to be shared, contributing to smoother role transitions.

4. Periodically to assess knowledge sharing effectiveness

a) Which department do you belong to?

  • Sales
  • Marketing
  • Finance
  • Engineering
  • HR
  • Other, please specify: ____

Departmental information helps map the knowledge landscape in your organization, allowing for better segmentation and personalization of shared knowledge.

b) On a scale of 1-5, how would you rate the effectiveness of our current knowledge sharing practices? (1 being very ineffective, 5 being very effective)

This question provides a regular check on the perception of knowledge sharing effectiveness.

c) What challenges do you face in accessing or sharing knowledge within the team?

This open-ended question captures specific barriers to effective knowledge sharing.

d) How often do you contribute to our knowledge sharing platform?

  • Daily
  • Weekly
  • Monthly
  • Rarely
  • Never

e) Which types of content do you find most useful on our knowledge sharing platform?

  • Articles
  • Guides
  • Video tutorials
  • Webinars
  • Case studies
  • Other, please specify: ____

f) Are there any particular knowledge sharing platforms you would like to try or think the organization should consider?

Soliciting suggestions may reveal tools that the team is already familiar with or interested in using, such as Assembly.

g) What sources do you utilize to stay updated in your field?

  • Blogs
  • Podcasts
  • Newsletters
  • Webinars
  • Social Media
  • Other, please specify: ____

This question identifies the resources your team members value, which can be shared across the organization to improve collective knowledge.

h) How much time do you spend on average a day searching for information to complete your tasks?

  • Less than 1 hour
  • 1-2 hours
  • 2-3 hours
  • More than 3 hours

i) Do you have any suggestions for improving our knowledge sharing practices?

Open-ended feedback provides actionable insights for improving knowledge sharing.

5. During and after training and development programs

a) How relevant did you find the training content to your role? (1 being not relevant at all, 5 being very relevant)

This question measures the perceived relevance of the training content.

b) What was the most valuable part of the training for you?

This open-ended question identifies the aspects of the training that resonated most with participants.

c) Was there any topic not covered in the training that you wish had been included?

This question captures potential areas for expanding the training content.

d) How would you rate the trainer's knowledge and delivery? (1 being poor, 5 being excellent)

This provides feedback on the trainer’s effectiveness.

e) Do you have any suggestions for improving this training program?

This question allows for constructive feedback on the training program.

6. Before implementing a knowledge sharing strategy or platform

a) On a scale of 1-5, how would you rate the current knowledge sharing practices in the company? (1 being very poor, 5 being excellent)

This baseline assessment provides a benchmark against which to measure future improvements.

b) What are the main barriers to effective knowledge sharing in our organization?

  • Lack of a suitable platform
  • Time constraints
  • Inadequate recognition or incentives
  • Cultural barriers
  • Other, please specify: ____

c) What features or capabilities would you like to see in a new knowledge sharing platform?

You can figure out your employees' needs and desires for the new platform with this question.

d) How comfortable are you with trying a new knowledge sharing platform? (1 being not comfortable at all, 5 being very comfortable)

This question measures potential resistance to change, which can be addressed in the implementation plan.

e) Do you have any other suggestions or concerns regarding the introduction of a new knowledge sharing platform?

Open-ended feedback provides an opportunity to identify and address any issues before implementation.

7. After implementing a knowledge sharing strategy or platform

a) On a scale of 1-5, how would you rate the new knowledge sharing strategy or platform? (1 being very poor, 5 being excellent)

This question measures the perceived success of the new approach.

b) Have you encountered any challenges while using the new knowledge sharing platform? If yes, please specify.

This question helps identify issues with the platform that need to be resolved.

c) Which features of the new knowledge sharing platform do you find most useful?

  • Search function
  • Content tagging
  • User profiles
  • Collaboration tools
  • Other, please specify: ____

d) Have you noticed any improvements in your ability to access or share knowledge since the introduction of the new strategy/platform?

This provides qualitative feedback on the impact of the new approach.

e) Do you have any suggestions for further improvements to our knowledge sharing strategy or platform?

This encourages continuous knowledge sharing improvement by asking for user suggestions.

Applying these targeted questionnaires to the different scenarios we've discussed will help your organization to capture critical insights at pivotal moments. The right information, gathered at the right time, can greatly improve your knowledge sharing capabilities and help create an environment where learning and collaboration are valued.

How to Implement a Knowledge Sharing Questionnaire

Creating and implementing a knowledge sharing questionnaire doesn't have to be a complex process. By following some simple steps, you can develop a questionnaire that yields valuable insights.

1. Understand your goal

The first step in any questionnaire design process is to identify the purpose. Do you want to assess the current state of knowledge sharing, evaluate a new system, or gather feedback after a project? Clear objectives will help to guide the questionnaire design and the interpretation of the results.

2. Craft your questions

With your goal in mind, design your questionnaire. Use the sets of questions provided in the earlier sections as a starting point, and customize them to fit your specific circumstances. Always remember to maintain a balance between different types of questions - multiple choice, select all that apply, and fill-in-the-textbox, as they provide different types of data.

When designing the questionnaire, also consider the user experience. Make it as easy and intuitive as possible for respondents. According to SurveyPlanet, a well-designed survey can have a response rate of 30-50%. A user-friendly design includes aspects such as a logical flow of questions, clear and concise language, and consideration of the time it takes to complete the questionnaire.

3. Distribute the questionnaire

Once you've designed the questionnaire, it's time to share it with your team. This could be done via email, an online survey tool, or a dedicated knowledge sharing software like Assembly. Choose the method that's most accessible for your team, and distribute accordingly.

4. Collect and review responses

After you've given your team enough time to complete the questionnaire, gather the responses. Look for patterns and trends in the data that can provide valuable insights about how well your employees are sharing knowledge with others.

5. Act on the feedback

The final step is to use the insights from the questionnaire to improve your knowledge sharing practices. Make any necessary changes and communicate these improvements to your team. Show them that their feedback is valuable and is being used to make their work lives better. Regularly repeat this process to stay informed about your team's needs and preferences regarding knowledge sharing.

Transform Your Workplace With  Knowledge Sharing Questionnaires

Knowledge sharing questionnaires play a key role in understanding your organization's knowledge management practices, identifying areas for improvement, and exploring employee suggestions. They give you a clear picture of your organization's knowledge flow, highlighting the strengths and exposing the gaps.

Remember, simplicity is the watchword when designing your questionnaire. So, start small. Pick one of the scenarios we've discussed and create a questionnaire for it. See the difference this simple step can make, and then gradually expand to cover more situations.

To build upon the benefits of questionnaires, you should also use a dedicated knowledge sharing platform like Assembly. Assembly helps streamline your knowledge sharing and measurement process. It also provides customized recognition programs as incentives for knowledge well-shared.

So, take your first step towards a more collaborative work environment. Explore Assembly today.

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

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