A Modern Intranet is Your New Digital Workplace

Intranet historically has not been a cool, up-to-date concept. The reputation of intranets has never been great but instead

August 31, 2021

Intranet historically has not been a cool, up-to-date concept. The reputation of intranets has never been great but instead viewed as a company necessity that doesn't get a lot of use. 

Meet 2021 Intranet - your new digital workplace. Not a dumping ground for outdated, boring files or poorly formatted documents, but rather an online hub for collaboration, knowledge sharing, tools, and communication. Check out these Intranet templates to help you build the workplace intranet that works best for your company. 

Let's dive into a few ways that could make your intranet shine and people engaged: 

Zero in on employee experience 

One of the main reasons tools go unused, or engagement subsides is a horrible employee experience. Today's employees have a very low tolerance for the counterintuitive experience. After all, we all want to get our work done, not figure out why some things take forever to load or file. To prevent employees from abandoning your company intranet, focus on employee experience. Think of intranet as a gateway into your company that helps shape, outline, and distill important information. The second intranet becomes a place where one simply uploads a file without structure, rings the alarm. Lay the system's foundation, organization, and order within your intranet that feels natural and doesn't require many follow-up questions. More is less, even with digital workplaces.

Make it social

Whether you agree with it or not, social collaboration and engagement are the essential parts of the employee's life. Finding a way to make it a part of the routine that doesn't jeopardize productivity is vital. Employees will love the build-in way to communicate and collaborate.

Add a helpful knowledge base

A key ingredient for a successful intranet experience is a valuable knowledge base. Unify all of your institutional knowledge in a single source of truth with a personalized search experience. Make it easy to capture knowledge and even easier to find when you need it. It will be a time-saver to have a place with current and updated information for anyone new to the company or as an update. Consistently reminding employees about the important information found in the knowledge base within the intranet, or even better - getting them to contribute will make it a living and breathing thing. 

Don't forget about idea management

If organizations knew how many great ideas get wasted because there is no way to deliver them to the right people, they would immediately invest in idea management. No one knows the inside and out of the product like the employees. Give them a voice and a place to share ideas/solutions that could end up saving time, driving revenue, or innovation. 

Intranet, aka the new digital workplace, can and should be the heart of the organization. Leave the preconceived notions of what it was behind and step towards a better, easier, and more enjoyable work experience.

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. These one-time services start at $5,000. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered