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Intranet historically has not been a cool, up-to-date concept. The reputation of intranets has never been great but instead
Intranet, for the longest time, was not the most glamorous aspect of the modern business enterprise. Many viewed it as just a mandatory feature of the physical workplace rather than an integral part of a successful digital workplace. But times have changed.
Welcome to the era of the modern intranet – the cornerstone of a digital workplace environment. This is not a repository for obsolete files but an enhanced digital workplace platform. Today’s intranet space isn't just a static site; it's a vibrant hub for collaboration tools, knowledge management, and internal communications. So let's dive into the intranet vs digital workplace overview:
Digital Workplace: This refers to an integrated set of tools, platforms, and environments we provide employees for work, irrespective of where that work takes place. It encompasses a broad spectrum of tools such as email, intranet, messaging applications, enterprise social media platforms, and more. The emphasis is on how employees experience and engage with the organization's entire suite of digital tools.
Digital Workspace: This, on the other hand, is more specific. It's a customized environment wherein an employee accesses everything they need to do their job - from apps to data, all in one place. A digital workspace is often a component of the broader digital workplace solution and aims to enhance an employee's productivity by providing a streamlined, personalized workspace.
Not exactly. An intranet or digital workplace is just one component of a digital workplace. A digital workplace encompasses a range of tools from the intranet, collaboration tools, project management systems, to even digital workplace platforms. While an intranet is essential for internal communication and may serve as the backbone for many digital workplace strategies, it doesn't represent the entirety of the digital workplace.
A digital intranet is a modern evolution of the traditional intranet. It's no longer just a static page for company information, news and documentation. A digital intranet offers a plethora of features like real-time collaboration, integration with other workplace tools, personalized content feeds, and social interaction capabilities. It is more aligned with the needs of modern enterprises, catering to remote working, knowledge sharing, and fostering a robust company culture.
A digital workplace platform is an integrated suite of tools and services that enable employees to work efficiently and effectively, irrespective of their location. It offers a unified experience by bringing together applications, data, and collaborations. The aim of digital workplace plan is to foster better employee engagement, enhance company culture, streamline processes, and promote innovation. It is a holistic approach to meeting the multifaceted needs of today's workforce.
The intranet is a private network accessible only by an organization's staff, traditionally used for internal communication, document sharing, and basic collaborative tasks. A digital workplace, however, is a broader concept that includes the intranet but also incorporates all the other tools and systems employees use to do their job, whether they are at the office or working remotely. While an intranet may be the hub or gateway to many of these tools, a digital workplace is the entirety of all the tools, platforms, and practices that support employees in their roles.
Here are ways to leverage all the digital tools and transform your intranet and organization into a thriving digital ecosystem:
A modern digital workplace prioritizes the employee experience. When tools or the intranet become cumbersome, employee engagement suffers. Envision the intranet as an employee experience platform, a digital gateway that streamlines company culture, information, and workplace tools. The moment your intranet becomes cluttered and disorganized, be alert. A successful digital workplace emphasizes clarity and user-friendliness.
In the age of remote work culture, enabling social collaboration in digital workplaces is pivotal. While remote workers value their independence, they equally appreciate access to a well-structured internal network for communication. Finding the balance between collaboration and productivity can enhance the employee experience, promoting organic interactions and boosting company morale.
A successful digital workplace strategy invariably emphasizes a comprehensive knowledge base. Centralizing information and ensuring easy accessibility is key. As digital workplace employees familiarize themselves with this reservoir, it should evolve – adapting to changing needs and growing contributions. Remind your team of the treasure trove of knowledge sharing opportunities, and motivate them to be active contributors.
If organizations knew how many great ideas get wasted because there is no way to deliver them to the right people, they would immediately invest in idea management. No one knows the inside and out of the product like the employees. Give them a voice and a place to share ideas/solutions that could end up saving time, driving revenue, or innovation.
Intranet, aka the new digital workplace, can and should be the heart of the organization. Leave the preconceived notions of what it was behind and step towards a better, easier, and more enjoyable work experience.
Knowledge isn't just about information – it's also about innovation. In a digital workplace environment, idea management is crucial. Employees, given their intimate knowledge of the wider digital workplace, often harbor groundbreaking ideas. Offer them a central platform where to share, ensuring that potential game-changers don’t get lost in the daily hustle.
Modern intranets, when optimized with the right digital workplace strategies and digital tools, can be more than just a static page. They can evolve into dynamic digital workplace solutions that drive employee engagement, enable employees to work seamlessly, and bolster a company's mission and culture. Let go of outdated notions and embrace the potential of modern intranets in shaping the future of work.
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