Change Made Easy: Empower Your Workforce with Knowledge Sharing and Culture Improvement Strategies

Discover strategies to empower your workforce through knowledge sharing and culture improvement for seamless change management.

May 26, 2023
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Picture this: your workplace buzzing with energy and excitement as employees tackle new challenges head-on, embracing change with open arms. Sounds like a dream, right? Well, it doesn't have to be. In today's fast-paced world, change is inevitable, and organizations that can adapt quickly are the ones that thrive. But how can you navigate the treacherous waters of change management without losing your sanity? Fear not! In this article, we'll explore how knowledge-sharing and culture improvement strategies can empower your workforce to conquer change effortlessly. Get ready for a wild ride!

What is Change Management and its Impact on Employees?

Did you know that research shows an astonishing 70% of organizational change initiatives fail to achieve their objectives? It's a staggering statistic that underscores the radical and incremental changes many organizations need to address for change management to work effectively.

Change management is all about navigating the choppy waters of organizational change and implementing a sustainable and meaningful change in a structured and supportive way that minimizes disruption and maximizes employee buy-in. When it comes to employees, change management can have a big impact on their lives and work. It can stir up a mix of emotions, from resistance and fear to excitement and hope. Imagine suddenly having to adapt to new processes, new technologies, or even a completely different way of doing things—it can be quite a rollercoaster ride! If change is not handled well, employees may feel left out or powerless, which can lead to disengagement and frustration.

On the flip side, when change management is done right, working towards it can empower employees and make them feel like active participants in a sustainable and meaningful change, that supports companies in the process. Involving employees, listening to their concerns, and keeping them informed of new vision can go a long way in gaining their support and making change a smoother journey for everyone involved.

In each article in this section, we'll explore key strategies that will empower your organization leaders to embrace change head-on and set the stage for successful transformation.

How Do You Prepare for Change Management?

Sharing Knowledge: The Key to Success

When it comes to change management, knowledge is power. Encouraging employees to share their expertise and insights creates a culture of learning and collaboration. By harnessing the collective wisdom of your workforce, you'll be better equipped to tackle change head-on and your employees will learn to continually adapt on a day-to-day basis.

The Five Key Elements of Change Management

Successful change management rests on five crucial elements: clear vision and strategy, strong leadership, implementing sustainable and meaningful employee involvement, employee empowerment, effective communication, and systematic planning for radical and incremental changes. Understanding and implementing these elements lay the foundation for a smooth transition in the face of change.

Culture Improvement: A Game Changer

A positive and adaptive working company culture can make all the difference in successfully implementing change and supporting and sustaining changes. Fostering a working environment and team that values innovation, open communication, and continuous learning creates a resilient workforce and team that constantly adapt as an opportunity for growth.

The Power of Knowledge Sharing in Change Management

Knowledge sharing is not just a buzzword; it's a game-changer (at least sustainable and meaningful change is). By facilitating the transfer of knowledge and expertise, organizations can minimize the negative impacts of a change by empowering staff, accelerate the learning curve, and ensure a seamless transition. For example, creating online knowledge-sharing platforms or conducting regular cross-departmental training sessions can bridge knowledge gaps and foster a collaborative work environment.

Cultural Initiatives that Drive Change Management

To drive meaningful change means supporting and actively cultivating a culture that promotes and encourages change. Cultural initiatives that make companies implement change, and other innovations like promoting transparent communication, recognizing and rewarding innovation, and empowering employees to take ownership of their work all contribute to the benefits of managing change by empowering a more adaptable and change-ready workforce.

Navigating the complex terrain of change management requires a thoughtful and systematic approach. It's not enough to simply recognize the need for change; you must also implement strategies that empower your workforce and pave the way for successful transformation. In this section, we'll explore key strategies and tools that will help you navigate the challenges of change and achieve your desired outcomes.

What Are The Strategies to Empower Your Workforce to Change?

Strategy 1: Foster Employee Engagement for a Smooth Change Journey

Change can be unsettling for employees, but by fostering employee engagement, you can create structured, sustained changes in practice and a supportive way with an environment that eases the transition. Involve employees in the change process from the beginning, seek their input, and make them feel heard. When employees have a sense of ownership and are actively engaged in sustaining changes in practice themselves, they are more likely to embrace and support change initiatives. Encourage open dialogue, provide opportunities for collaboration, and recognize and appreciate their contributions. By empowering your workforce, you create a resilient and motivated team that is ready to tackle any change that comes their way.

Strategy 2: Develop a Detailed Plan for Successful Change Implementation

A structured and well-thought-out plan is the foundation for successful change implementation. Develop a comprehensive plan that outlines the project scope, timelines, and milestones. This roadmap will guide your team throughout the entire three phases of change process, minimizing confusion and allowing for better resource allocation. Break down the plan into actionable steps, assign responsibilities, and establish clear communication channels. A detailed plan not only keeps everyone on track but also provides a sense of direction and purpose, instilling confidence in your workforce.

Strategy 3: Listen Up! The Crucial Role of Employee Feedback in Change Management

Employee feedback is a valuable asset when it comes to change management. Actively seek input from your employees throughout the change process. Encourage them to share their thoughts, concerns, and ideas for improvement. By listening to their feedback, you gain valuable insights into the impact of the change, identify potential roadblocks, and uncover innovative solutions. Create channels for anonymous feedback to ensure employees feel comfortable expressing their opinions openly. Incorporate their feedback into your change plans and communicate how their input has influenced the process. By valuing employee feedback, you create a culture of inclusion and collaboration, where employees feel heard and respected.

Strategy 4: Structuring Change: Building an Effective Management Structure

A clear and effective management structure is essential for successful change management. Assign change champions or change agents within each department or team to oversee the implementation of change programs and monitor progress. These individuals will act as advocates for change, supporting and guiding their respective teams. Additionally, change leaders should establish regular communication channels between the management team and employees to ensure consistent messaging and alignment. The management structure should foster transparency, make sustainable and meaningful change, facilitate decision-making, and provide the necessary support and resources for employees working to navigate the change process smoothly.

Strategy 5: Culture is Key: How Company Culture Impacts Change Management

Company culture plays a significant role in change management. A positive and adaptive culture can make all the difference in successfully implementing a change program. Cultivate an environment that values innovation, open communication, and continuous learning. Encourage employees to embrace change by empowering it as an opportunity for growth and development. Foster a culture of collaboration and knowledge sharing, where employees feel comfortable challenging the status quo and suggesting new ideas. By aligning your company culture with the goals of change management, you create a strong foundation for successful transformation.

Strategy 6: Making Employees Feel Heard: Creating an Inclusive Change Environment

Change efforts are more likely to succeed when employees feel heard and valued. Create an inclusive change environment where employees are encouraged to voice their opinions and concerns. Establish channels for open communication empowering staff, such as town hall meetings, focus groups, or suggestion boxes. Actively listen to employee perspectives, provide timely and transparent updates, and address concerns promptly. Recognize and appreciate employee contributions throughout the change journey. By empowering staff and creating an inclusive environment, you build trust, strengthen employee engagement, and foster a sense of belonging, all of which are crucial for successful change management.

Strategy 7: Preparing for Change: Nailing the Preparation Phase

The preparation phase sets the stage for successful change implementation. During this most sustainable and meaningful change before phase, assess the readiness of your organization for change. Identify potential challenges, risks, and opportunities. Develop a comprehensive change management plan that includes a communication strategy, training programs, and change-related policies and procedures. Ensure that all stakeholders are involved and informed, and provide the necessary resources and support for employees to adapt to the upcoming changes. By thoroughly preparing for change, you minimize resistance and increase the likelihood of the desired results and a smooth transition.

Strategy 8: Making Change Happen: Executing Your Implementation Plan

Execution is where change becomes a reality. Implement your change management plan with precision and clear communication. Assign responsibilities, establish milestones, and track progress regularly. Provide training and support to equip employees with the skills and knowledge needed to navigate the change effort successfully. Communicate the why, what, and how of the change effort, ensuring that employees understand the purpose and benefits. Monitor and evaluate the implementation, making adjustments as needed. By executing your implementation plan effectively, you create a sense of momentum and progress, reinforcing the positive impact of the change efforts.

How can knowledge sharing help with change management?

Knowledge sharing is a game-changer when it comes to change management. By facilitating the transfer of knowledge, skill set and expertise within your organization, you can minimize the negative impacts of change by empowering staff and accelerate the learning curve. When employees freely share their knowledge and experiences, it creates a ripple effect of innovation and problem-solving. Whether it's through online knowledge-sharing platforms or regular cross-departmental training sessions, fostering a culture of knowledge sharing creates a collaborative work environment where employees can tap into a wealth of insights and best practices to navigate change successfully.

What is an example of knowledge sharing in the workplace?

Let's say a software development team is undergoing a major change in their project and management structure and methodology. To ensure a smooth transition, they establish a knowledge-sharing practice where team members regularly share their experiences, challenges, and solutions related to the new methodology. They create a dedicated online platform where employees can post articles, tutorials, and case studies, allowing others to learn from their experiences. Through this knowledge-sharing initiative, team members can access valuable resources, exchange ideas, and collaborate on finding innovative solutions. This not only accelerates the team's adaptation to the new methodology but also fosters a culture of continuous learning and improvement.

How do you manage people through change?

Managing people through change in constantly changing environments requires a deep understanding of their emotions and the challenges they face. The process can be emotionally challenging for many, as changes in the workplace naturally create uncertainty which can undermine confidence. The key is to create an environment where people feel supported, informed, and involved. This way, they'll be more likely to accept and adapt to changes. Regular communication, involving them in decision-making, and providing necessary training can be vital. Encouraging a culture where employees constantly adapt and embrace change as an opportunity rather than a threat makes the transition smoother.

What is Lewin's change model?

Lewin: using lewin's change management model, often referred to as Lewin's change management process, is a fundamental framework that delves into understanding the stages of change. It breaks down the process into three stages: Unfreezing, Moving (or Change), and Refreezing. "Unfreezing" refers to the realization that the current status quo needs a shake-up. It's about making people understand why change is necessary. The "Moving" phase is about transitioning to the new desired state. This can be the most emotionally challenging stage as it's where actual changes are implemented. Lastly, "Refreezing" is about solidifying the new status quo and ensuring it becomes the standard operation. This model emphasizes the human aspect of change, highlighting the need to manage emotions and uncertainty throughout the process.

How do you effectively manage change in the workplace?

Effectively managing change in the workplace means recognizing that change can often be emotionally challenging for employees. The constantly changing environments, coupled with the natural uncertainty changes bring, can quickly undermine confidence. Embracing Lewin's change management process is a good starting point. By understanding the phases of change and the emotional responses that come with them, leaders can tailor their approach. Encouraging teams to constantly adapt and see change as a growth opportunity, rather than a threat, is crucial. Open lines of communication, providing resources, and offering support are essential components in ensuring changes are integrated smoothly and that the team remains confident and engaged.

What cultural initiatives can improve change management?

To drive successful change management, organizations must actively cultivate a culture that supports and encourages change. Some cultural initiatives that can make a significant impact include promoting transparent communication leading change, recognizing and rewarding innovation, and also managing change by empowering staff and employees to take ownership of their work. Transparent communication ensures that employees are well-informed about the rationale and objectives of meaningful change means supporting all of the change. Recognizing and rewarding innovation encourages employees to think outside the box and contribute fresh ideas. Empowering employees to take ownership of their work instills a sense of responsibility and accountability, fostering a culture where change is embraced rather than feared. By implementing these initiatives, organizations create an environment that not only adapts to change but thrives in it.


In the ever-evolving landscape of today, change is not just an option; it's a necessity. Sustainable and meaningful change ensures that organizations don't just survive but thrive. It's essential to remember that at the heart of every change lie the employees. Meaningful change means supporting and empowering them. Managing change lies with organizations ready to pave the way for success. After all, a study by McKinsey & Company did reveal that organizations that effectively manage change are more likely to outshine their competitors. Embrace change, lead with confidence, and watch your organization soar to new heights.

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered