Employee Intranet: How to Drive Efficiency, Knowledge Management, and Employee Engagement

Let's look at the benefits of employee intranet, how to choose the right one, and how it can be the key to employee engagement.

June 28, 2023
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There are 300 more icebreaker questions at the bottom of the article
How would you describe your job to a five year old?
What season would you be?
What is a weird food you have tried? Would you eat it again?
What is your favorite holiday tradition?
Would you go in the mother-ship with aliens if they landed on Earth tomorrow?
What is your favorite season?
Do prefer working from home or the office?
What is your earliest memory of this job?
What is the best thing you have bought so far this year?
What is the earliest book you remember?
If you had to move to another country, which one would you choose?
You are the best criminal mastermind in the world. What crime would you commit if you knew you would get away with it?
What is your favorite movie genre to watch?
What was the last thing you ate?
What person from history would you add to Mount Rushmore?
What is a weird fact you know?
What is your favorite part of working from home?
Were the Spice Girls a good team?
Imagine you can instantly learn any language. Which would you choose?
If you could live in any state, which state would you pick?
Which fictional team is the best team of all time?
What did you want to be when you grew up?
What do you usually eat for a quick lunch?
What simple food will you never eat?
Show us the weirdest thing you have in the room with you right now.
Would you rather stay at a hotel or an AirBNB?
What is your favorite movie genre to watch?
Are you more productive in the morning or at night?
Who is someone in your community that makes a difference?
Who was your most unique pet?
Choose one famous person from history you want on your team during a zombie apocalypse.
What is a good way to give back to the community?
Which song could you listen to over and over again?
Is Hugh Grant funny?
What is your favorite thing to eat for breakfast?
Would you want to have an imaginary friend today? Did you have one as a child?
What actor or actress would you want to play you in the movie about your life?
What is the best super power?
What is your New Years resolution?
You can only eat one food again for the rest of your life. What is it?
What is the best work holiday?
What is the first gift you remember receiving?
Would you rather join Metallica or Backstreet Boys?
What is the best example of a community you have seen?
What is an easy way to do something nice for someone?
Show us your phone background and tell the story behind why you picked this image.
What was your first job?
Pick any band to play at your funeral.
If you could have an unlimited supply of one thing for the rest of your life, what would you pick?
Which superpower would you give to your arch enemy?
What is the most obscure superpower you would want?
What emoji best describes how you are feeling right now?
If you could live in any country, which country would you pick?
Would you rather live in a city or a town?
What is your favorite holiday?
What is something you accomplished as part of a team?
What is your standard office lunch?
What is your most used phone app?
What is your favorite season?
Have you ever won something as a team?
Imagine you are a professional baseball player. What is your introduction song?
Beach holiday or ski trip?
Have you ever been to a funny comedy show?
Would you rather live at the North Pole or the South Pole?
What is your favorite song to sing?
If you could live in any state, which state would you pick?
Imagine you could teleport anywhere. Where would you go right now?
What is the most unusual job you have heard of?
What was the last thing you ate?
You can visit any fictional time or place. Which would you pick?
What do your family and friends think you do all day?
What movie do you wish you could watch again for the first time?
Show us your most-used emoji.
What was the most unique style or fashion trend you ever embraced?
What movie defined your generation?
You are stranded on a remote desert island. Are you alone or with your worst enemy?
What is your favorite knock-knock joke?
Have you ever told someone Santa is not real?
Do you know how to speak more than one language?
On a scale of 1 – 10, how much of a team player are you?
What is your #1 recommendation in this city?
What is your favorite holiday?
What bucket list item do you most want to check off in the next six months?
What is your favorite mythical creature?
What was the first way you made money?
If you could be great at any Olympic sport, which would it be?
Which song could you listen to over and over again?
When did you start liking/hating mushrooms?
Where is your favorite vacation spot?
Do you take your PTO all at one time, or another way?
Which show do you remember most from your childhood?
Which beverage goes best with pizza?
Would you want to have a personal assistant follow you around everywhere and do what you asked of them?
Have you ever met your idol?
What did you want to be when you grew up?
Would you rather live 100 years in the past or 100 years in the future?
What is your hobby?
When you are alone in the car, what volume is the music at?
Imagine you no longer have to work. How would you spend a Tuesday?
What is your favorite type of sandwich?

In today's digital-first business landscape, intranet software has emerged as a critical tool to enhance internal communications and boost employee engagement. Modern intranet features have elevated these platforms far beyond their initial functionality, turning them into comprehensive digital workplaces where knowledge management thrives.

Intranet software providers have leveraged cutting-edge technology to build platforms that not only foster communication but also facilitate seamless integration with popular tools like Google Workspace. With a diverse array of offerings, from the best intranet software providers offering free trials to robust paid solutions, finding the right intranet software for your business needs has never been easier.

What is a Modern Employee Intranet?

A modern employee intranet is a private and secure digital platform that organizations use to streamline internal communications, data sharing, and collaboration. However, the evolution of technology has broadened the intranet's function beyond just a simple communication tool. It has become a digital workplace that integrates with various third-party apps, offers real-time interaction, and accessible on-the-go.

Exploring the Benefits of a Modern Intranet Software Features

Whether it's providing a fully equipped digital workplace, managing knowledge, boosting productivity, or fostering employee engagement, modern intranets play a pivotal role. In the following sections, we will delve into how modern intranets offer these benefits, bringing your team together and propelling your organization towards success. A modern intranet software provides a holistic intranet solution that helps employees connect, engage, and thrive. Here's how:

Digital Workplace: By providing a centralized platform where employees can share files, engage in knowledge sharing, and leverage project management features, modern intranets serve as a fully equipped digital workplace. With mobile access features, these platforms ensure that employees can stay connected and productive, irrespective of their location.

Knowledge Management: A well-designed intranet platform serves as a knowledge management hub. It allows employees to create and update intranet pages, contributing to the shared knowledge pool of the company. Document management features further simplify the organization and retrieval of essential files and information.

Boosting Productivity: Modern intranets have become the heartbeat of organizations, centralizing all corporate knowledge and resources. Endless email threads and lost documents are things of the past. With an employee intranet, every piece of information, every task update, every shared file, is just a few clicks away. By simplifying workflows, modern intranets enable easy sharing of files, task updates, project collaboration, and even routine task automation. This process optimization leads to significant time savings, reduces confusion, and dramatically improves productivity.

Employee Engagement: From facilitating internal communication to providing a platform for social interactions, modern intranets play a crucial role in enhancing the employee experience. They serve as an internal social network that helps to engage employees and foster a sense of community.

Keeping your workforce engaged is crucial for your company's success. Modern intranets foster a strong sense of community and commitment among employees. They provide a platform where team members can share thoughts, voice their ideas, and celebrate achievements, thereby strengthening team cohesion. Moreover, intranets can serve as recognition platforms, enabling leaders to publicly commend employees for their hard work and contributions. This recognition promotes a culture of appreciation, enhancing morale, and overall employee experience.

Bringing Your Team Together: One of the strongest attributes of a modern intranet is its ability to bridge the geographical gap between employees. Regardless of their location, team members can access the same digital workspace to collaborate and communicate in real-time. This enhances team cohesion and alignment with the company’s vision and contributes to higher job satisfaction, which can result in lower employee turnover.

Book a demo today to get started with Assembly.

Selecting the Right Intranet Software for Your Business

Choosing the right intranet software hinges on understanding your organization's unique needs and the features that various intranet platforms offer. Here are some considerations to guide your selection process:

Search Functionality: The ability to find information quickly is a critical feature of any intranet system. Ensure the software you choose has robust search functionality that extends to all content, files, and discussions within the platform.

Mobile Accessibility: As remote and hybrid teams become the norm, your intranet solution should cater to mobile devices, possibly even offering a branded mobile app. This ensures your entire workforce remains connected, regardless of where they are located.

Integration Capabilities: Look for an intranet platform that integrates with your existing tech stack. This could mean integration with Microsoft SharePoint, Google Workspace, or other custom integrations relevant to your organization.

Language Support: If you have a global team, opt for intranet software that supports multiple languages. This will ensure all your employees can engage with the platform comfortably.

Social Features: Discussion forums, social feeds, and other interactive features can significantly enhance the employee experience. A social intranet helps foster a strong community and keeps employees engaged.

Content Management Features: The ability to create pages, share files, and manage content efficiently is another crucial aspect of a good intranet software.

Once you've identified what features align with your organization's needs, you can leverage free trials from the best intranet software providers to find the perfect fit. Remember to compare offerings like Microsoft SharePoint pricing with other alternatives in the market.

Concluding Thoughts

Intranet software has become an essential tool in the digital age, helping businesses streamline their operations, promoting a healthy, engaged, and productive workplace. With offerings from the best intranet software providers, including those offering free trials, finding the right intranet software that meets your unique business needs has become easier.

Investing in a modern intranet solution revolutionizes how your employees connect, communicate, and collaborate. It allows the creation of a unified digital workplace that boosts productivity, improves knowledge management, and enhances the overall employee experience. Remember, the best intranet is one that best fits your organization’s unique needs. So do your research, test different platforms, and find the intranet solution that aligns with your objectives.

Browse our Free Employee Recognition Guide

Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.

Explore Guide

Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered