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Let's look at the benefits of employee intranet, how to choose the right one, and how it can be the key to employee engagement.
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In today's digital-first business landscape, intranet software has emerged as a critical tool to enhance internal communications and boost employee engagement. Modern intranet features have elevated these platforms far beyond their initial functionality, turning them into comprehensive digital workplaces where knowledge management thrives.
Intranet software providers have leveraged cutting-edge technology to build platforms that not only foster communication but also facilitate seamless integration with popular tools like Google Workspace. With a diverse array of offerings, from the best intranet software providers offering free trials to robust paid solutions, finding the right intranet software for your business needs has never been easier.
A modern employee intranet is a private and secure digital platform that organizations use to streamline internal communications, data sharing, and collaboration. However, the evolution of technology has broadened the intranet's function beyond just a simple communication tool. It has become a digital workplace that integrates with various third-party apps, offers real-time interaction, and accessible on-the-go.
Whether it's providing a fully equipped digital workplace, managing knowledge, boosting productivity, or fostering employee engagement, modern intranets play a pivotal role. In the following sections, we will delve into how modern intranets offer these benefits, bringing your team together and propelling your organization towards success. A modern intranet software provides a holistic intranet solution that helps employees connect, engage, and thrive. Here's how:
Digital Workplace: By providing a centralized platform where employees can share files, engage in knowledge sharing, and leverage project management features, modern intranets serve as a fully equipped digital workplace. With mobile access features, these platforms ensure that employees can stay connected and productive, irrespective of their location.
Knowledge Management: A well-designed intranet platform serves as a knowledge management hub. It allows employees to create and update intranet pages, contributing to the shared knowledge pool of the company. Document management features further simplify the organization and retrieval of essential files and information.
Boosting Productivity: Modern intranets have become the heartbeat of organizations, centralizing all corporate knowledge and resources. Endless email threads and lost documents are things of the past. With an employee intranet, every piece of information, every task update, every shared file, is just a few clicks away. By simplifying workflows, modern intranets enable easy sharing of files, task updates, project collaboration, and even routine task automation. This process optimization leads to significant time savings, reduces confusion, and dramatically improves productivity.
Employee Engagement: From facilitating internal communication to providing a platform for social interactions, modern intranets play a crucial role in enhancing the employee experience. They serve as an internal social network that helps to engage employees and foster a sense of community.
Keeping your workforce engaged is crucial for your company's success. Modern intranets foster a strong sense of community and commitment among employees. They provide a platform where team members can share thoughts, voice their ideas, and celebrate achievements, thereby strengthening team cohesion. Moreover, intranets can serve as recognition platforms, enabling leaders to publicly commend employees for their hard work and contributions. This recognition promotes a culture of appreciation, enhancing morale, and overall employee experience.
Bringing Your Team Together: One of the strongest attributes of a modern intranet is its ability to bridge the geographical gap between employees. Regardless of their location, team members can access the same digital workspace to collaborate and communicate in real-time. This enhances team cohesion and alignment with the company’s vision and contributes to higher job satisfaction, which can result in lower employee turnover.
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Choosing the right intranet software hinges on understanding your organization's unique needs and the features that various intranet platforms offer. Here are some considerations to guide your selection process:
Search Functionality: The ability to find information quickly is a critical feature of any intranet system. Ensure the software you choose has robust search functionality that extends to all content, files, and discussions within the platform.
Mobile Accessibility: As remote and hybrid teams become the norm, your intranet solution should cater to mobile devices, possibly even offering a branded mobile app. This ensures your entire workforce remains connected, regardless of where they are located.
Integration Capabilities: Look for an intranet platform that integrates with your existing tech stack. This could mean integration with Microsoft SharePoint, Google Workspace, or other custom integrations relevant to your organization.
Language Support: If you have a global team, opt for intranet software that supports multiple languages. This will ensure all your employees can engage with the platform comfortably.
Social Features: Discussion forums, social feeds, and other interactive features can significantly enhance the employee experience. A social intranet helps foster a strong community and keeps employees engaged.
Content Management Features: The ability to create pages, share files, and manage content efficiently is another crucial aspect of a good intranet software.
Once you've identified what features align with your organization's needs, you can leverage free trials from the best intranet software providers to find the perfect fit. Remember to compare offerings like Microsoft SharePoint pricing with other alternatives in the market.
Intranet software has become an essential tool in the digital age, helping businesses streamline their operations, promoting a healthy, engaged, and productive workplace. With offerings from the best intranet software providers, including those offering free trials, finding the right intranet software that meets your unique business needs has become easier.
Investing in a modern intranet solution revolutionizes how your employees connect, communicate, and collaborate. It allows the creation of a unified digital workplace that boosts productivity, improves knowledge management, and enhances the overall employee experience. Remember, the best intranet is one that best fits your organization’s unique needs. So do your research, test different platforms, and find the intranet solution that aligns with your objectives.
Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.
Explore Guide
Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.
There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.
Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.
The minimum agreement term is a 12-month subscription.
We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.
Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.
All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.
At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.
The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.
We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.
For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.
If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.
If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.
Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!
While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.
Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.
Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.
That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.
They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.
No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.
Please schedule time with an expert and we will help you to get all your questions answered
