Ignite Knowledge Sharing through Intranet: 10 Exceptional Practices & Tools to Foster Collaboration and Successful Knowledge Sharing

Foster collaboration, break barriers and drive success with exceptional practices and tools for workplace knowledge sharing.

May 26, 2023
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How would you describe your job to a five year old?
What season would you be?
What is a weird food you have tried? Would you eat it again?
What is your favorite holiday tradition?
Would you go in the mother-ship with aliens if they landed on Earth tomorrow?
What is your favorite season?
Do prefer working from home or the office?
What is your earliest memory of this job?
What is the best thing you have bought so far this year?
What is the earliest book you remember?
If you had to move to another country, which one would you choose?
You are the best criminal mastermind in the world. What crime would you commit if you knew you would get away with it?
What is your favorite movie genre to watch?
What was the last thing you ate?
What person from history would you add to Mount Rushmore?
What is a weird fact you know?
What is your favorite part of working from home?
Were the Spice Girls a good team?
Imagine you can instantly learn any language. Which would you choose?
If you could live in any state, which state would you pick?
Which fictional team is the best team of all time?
What did you want to be when you grew up?
What do you usually eat for a quick lunch?
What simple food will you never eat?
Show us the weirdest thing you have in the room with you right now.
Would you rather stay at a hotel or an AirBNB?
What is your favorite movie genre to watch?
Are you more productive in the morning or at night?
Who is someone in your community that makes a difference?
Who was your most unique pet?
Choose one famous person from history you want on your team during a zombie apocalypse.
What is a good way to give back to the community?
Which song could you listen to over and over again?
Is Hugh Grant funny?
What is your favorite thing to eat for breakfast?
Would you want to have an imaginary friend today? Did you have one as a child?
What actor or actress would you want to play you in the movie about your life?
What is the best super power?
What is your New Years resolution?
You can only eat one food again for the rest of your life. What is it?
What is the best work holiday?
What is the first gift you remember receiving?
Would you rather join Metallica or Backstreet Boys?
What is the best example of a community you have seen?
What is an easy way to do something nice for someone?
Show us your phone background and tell the story behind why you picked this image.
What was your first job?
Pick any band to play at your funeral.
If you could have an unlimited supply of one thing for the rest of your life, what would you pick?
Which superpower would you give to your arch enemy?
What is the most obscure superpower you would want?
What emoji best describes how you are feeling right now?
If you could live in any country, which country would you pick?
Would you rather live in a city or a town?
What is your favorite holiday?
What is something you accomplished as part of a team?
What is your standard office lunch?
What is your most used phone app?
What is your favorite season?
Have you ever won something as a team?
Imagine you are a professional baseball player. What is your introduction song?
Beach holiday or ski trip?
Have you ever been to a funny comedy show?
Would you rather live at the North Pole or the South Pole?
What is your favorite song to sing?
If you could live in any state, which state would you pick?
Imagine you could teleport anywhere. Where would you go right now?
What is the most unusual job you have heard of?
What was the last thing you ate?
You can visit any fictional time or place. Which would you pick?
What do your family and friends think you do all day?
What movie do you wish you could watch again for the first time?
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What was the most unique style or fashion trend you ever embraced?
What movie defined your generation?
You are stranded on a remote desert island. Are you alone or with your worst enemy?
What is your favorite knock-knock joke?
Have you ever told someone Santa is not real?
Do you know how to speak more than one language?
On a scale of 1 – 10, how much of a team player are you?
What is your #1 recommendation in this city?
What is your favorite holiday?
What bucket list item do you most want to check off in the next six months?
What is your favorite mythical creature?
What was the first way you made money?
If you could be great at any Olympic sport, which would it be?
Which song could you listen to over and over again?
When did you start liking/hating mushrooms?
Where is your favorite vacation spot?
Do you take your PTO all at one time, or another way?
Which show do you remember most from your childhood?
Which beverage goes best with pizza?
Would you want to have a personal assistant follow you around everywhere and do what you asked of them?
Have you ever met your idol?
What did you want to be when you grew up?
Would you rather live 100 years in the past or 100 years in the future?
What is your hobby?
When you are alone in the car, what volume is the music at?
Imagine you no longer have to work. How would you spend a Tuesday?
What is your favorite type of sandwich?

In today's fast-paced business environment, knowledge management and successful knowledge sharing are vital for fostering innovation, driving business success, and creating a collaborative company culture. By encouraging knowledge sharing and leveraging effective tools to share knowledge together, organizations can tap into the collective expertise of their team members and overcome communication barriers. In this article, we will explore 10 exceptional practices and cutting-edge tools to enhance knowledge sharing and cultivate a culture of collaboration within your organization. Let's dive in and unlock the power of shared knowledge!

Why did the knowledge-sharing guru bring a magnifying glass to the team meeting? Because they wanted to uncover the hidden gems of expertise! Let's equip your organization with the tools, knowledge culture and practices to shine a light on knowledge sharing.

Did you know that companies with effective knowledge sharing systems and techniques are 35% more likely to outperform their competitors? However, many organizations face communication barriers and struggle to share explicit knowledge effectively. By implementing the following practices and tools, you can break down these barriers and foster a thriving knowledge-sharing ecosystem.

Now, let's explore the 10 exceptional practices and innovative tools that will revolutionize knowledge sharing within your organization, enabling you to leverage the power of shared knowledge.

1. Implement a Knowledge Sharing Platform

What it is: A knowledge sharing platform serves as a centralized hub for employees to share, access, and collaborate on knowledge resources.

How to do it: Choose a user-friendly knowledge-sharing platform that aligns with your organization's unique needs. Customize it to facilitate seamless sharing of information, foster discussions, and encourage collaboration efforts.

What to expect: A knowledge sharing platform provides a structured system for sharing knowledge, improves information accessibility, and enhances collaboration among team members.

2. Cultivate a Knowledge-Sharing Culture

What it is:: Creating a culture that values and promotes knowledge sharing is essential for successful knowledge management.

How to do it: Foster an environment where sharing knowledge is celebrated and recognized. Encourage team members to share their expertise, experiences, and lessons learned.

What to expect: A knowledge sharing culture promotes a sense of ownership and collective responsibility. It fosters open communication, strengthens relationships, and enhances collaboration efforts throughout the organization.

3. Establish an Internal Knowledge Base

What it is: An internal knowledge base acts as a repository of explicit knowledge, providing easy access to information and best practices.

How to do it: Create a centralized internal knowledge base that encompasses relevant business processes, procedures, and resources. Organize it in a user-friendly and searchable format.

What to expect: An internal knowledge base enables employees to quickly find and share relevant information, accelerates onboarding processes, and facilitates knowledge transfer within the organization.

4. Conduct Knowledge Sharing Sessions

What it is: Organizing dedicated knowledge sharing sessions allows team members to share their expertise and learn from one another.

How to do it: Schedule regular sessions where team members present on their areas of expertise or share case studies and success stories. Encourage interactive discussions and Q&A sessions.

What to expect: Knowledge sharing sessions promote cross-functional learning, foster collaboration, and encourage the exchange of innovative ideas. They strengthen the collective knowledge within the organization.

5. Leverage Knowledge Sharing Tools

What it is: Utilize effective knowledge sharing tools that facilitate seamless information exchange and collaboration.

How to do it: Explore various tools such as collaboration platforms, document sharing systems, and project management software. Choose tools that align with your organization's requirements and encourage knowledge sharing.

What to expect: Leveraging knowledge sharing tools streamlines communication, enhances productivity, and enables efficient collaboration among team members.

6. Encourage Mentoring and Peer-to-Peer Knowledge Exchange

What it is: Facilitating mentoring relationships and peer-to-peer knowledge exchange fosters continuous learning and knowledge transfer.

How to do it: Encourage senior employees to mentor junior colleagues and establish communities of practice where team members can share expertise and learn from one another.

What to expect: Mentoring and peer-to-peer knowledge exchange build strong relationships, promote personal and professional growth, and ensure the continuity of knowledge within the organization.

7. Break Down Communication Barriers

What it is: Addressing communication barriers is crucial for effective knowledge sharing.

How to do it: Foster transparent and open communication channels. Encourage active listening, provide opportunities for feedback, and implement communication training programs.

What to expect: Breaking down communication barriers enhances the flow of information, improves understanding, and strengthens collaboration efforts within the organization.

8. Promote Documentation of Best Practices

What it is: Documenting best practices ensures that valuable knowledge is captured and shared across the organization.

How to do it: Encourage team members to document their processes, lessons learned, and successful strategies. Create templates and guidelines to standardize documentation practices.

What to expect: Promoting the documentation of best practices enables knowledge retention, facilitates continuous improvement, and allows team members to learn from past successes.

9. Foster Cross-Functional Collaboration

What it is: Encouraging collaboration among different teams and departments facilitates the exchange of diverse perspectives and expertise.

How to do it: Create opportunities for cross-functional collaboration through joint projects, task forces, or interdepartmental workshops. Establish regular communication channels to facilitate information sharing.

What to expect: Cross-functional collaboration promotes a holistic approach to problem-solving, sparks creativity, and fosters innovation by leveraging the diverse knowledge and skills present in the organization.

10. Continuously Evaluate and Improve

What it is: Regularly evaluating and improving knowledge sharing practices ensures their effectiveness and alignment with organizational goals.

How to do it: Use feedback mechanisms, surveys, and knowledge sharing questionnaires to gather insights from employees. Analyze the data to identify areas for improvement and implement necessary changes.

What to expect: Continuous evaluation and improvement foster a culture of learning and adaptability. They optimize knowledge sharing efforts, address emerging needs, and drive continuous organizational growth.

Companies like Google, Microsoft, and Atlassian have successfully implemented these exceptional practices and tools to enhance knowledge sharing within their organizations. By leveraging knowledge sharing platforms, fostering collaboration, and embracing a culture of shared knowledge, these companies have achieved remarkable business success and innovation.

How do you measure knowledge sharing in the workplace?

Measuring knowledge sharing in the workplace is essential to understand its effectiveness and impact. One effective method is to utilize a knowledge sharing questionnaire or survey. This questionnaire can include questions that assess the frequency and quality of knowledge sharing activities, the extent to which employees feel encouraged to share their knowledge, and the perceived benefits of knowledge sharing within the organization. By collecting quantitative and qualitative data through these questionnaires, you can gain insights into the knowledge sharing practices of existing employees, identify areas of improvement, and measure the overall knowledge sharing culture within your workplace.

What are the key obstacles to knowledge sharing?

While a knowledge sharing strategy is highly beneficial, there are several obstacles that can hinder its effectiveness. Communication barriers, both technological and cultural, can impede the smooth exchange of knowledge. Lack of time, workload pressures, and competing priorities can also discourage employees from actively engaging in knowledge sharing activities. Additionally, the absence of a supportive organizational culture that values and rewards knowledge sharing can discourage employees from sharing their expertise. Other challenges include the difficulty in capturing and documenting tacit knowledge, the fear of losing job security or competitive advantage, and a lack of awareness about available knowledge sharing tools and techniques. Identifying these obstacles is crucial for implementing strategies to overcome them and create an environment conducive to knowledge sharing.

By implementing these 10 exceptional practices and leveraging innovative tools, you can foster a collaborative culture, break down communication barriers, and unlock the full potential of knowledge sharing within your organization. Encourage knowledge sharing, leverage effective tools, and create an environment where sharing knowledge becomes an integral part of your company's culture and DNA. Let's embark on this knowledge-sharing journey together, fueling innovation and driving business success!


Successful knowledge sharing is the cornerstone of organizational growth, innovation, and collaboration. By embracing these exceptional practices and utilizing cutting-edge tools, you can create a culture where sharing knowledge becomes ingrained in your company's own culture. Break down communication barriers, leverage knowledge sharing platforms, and promote collaboration efforts to unlock the collective wisdom of your team members. Together, let's pave the path to excellence through shared knowledge!

Browse our Free Employee Recognition Guide

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered