10 Best Task Management Software to Increase Productivity

Productivity is one of the most desired skills in the workplace, but it requires hard work. 

May 17, 2022
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Productivity is one of the most desired skills in the workplace, but it requires hard work. While there is no magic bullet to solve productivity obstacles, there are different ways to stay on top of your workload, organize yourself and stay productive. And Task Management Tools top that list.

By definition, task management software is a digital platform designed to assist individuals and teams in organizing and managing tasks. Organizations use task management software to schedule and prioritize work. Its features allow users to break workflows into smaller activities, define time frames, and track progress. 

By using task management apps, professionals can increase their productivity and get better clarity of their work. Whether your team is large or small, several task management software are available to create seamless collaborations and make work more efficient.

Let's jump right in!

What does task management software do?

Task management software help you organize, prioritize and get things done. They ensure that users stay on top of tasks and are maintain accountability. They can also serve as an app project management tool.

Here are seven things your task management software should do:
Managing To-Dos

Task management software allows you to create a list of tasks or to-dos and prioritize them based on what's most important or needs to be done first.

Organizing Projects

Users can create plans and outlines for large projects that require multiple steps or smaller components. This way, tasks can be broken into manageable chunks at any time.

Improved Communication

Some task management applications allow employees and customers to communicate through the app, making collaboration easier. 

Automated Scheduling

Users can automatically schedule recurring tasks to happen at the right time every week or month.

Notifications & Reminders

Users can set reminders so that important tasks don't get overlooked or forgotten on some task management tools.

Project tracking

With task management software, managers can establish deadlines, assign tasks to employees, and view project progress. 

Shared workspaces

When working with others, task tracking features allow you to delegate the management of specific tasks by sharing lists. This allows everyone involved in the project to contribute to achieving goals.

What is task management software best for?

Task management software is an excellent addition to any workflow, but it's best for certain teams. The right task management software can also help you save time and money by ensuring that no one forgets anything important.

Task management software are perfect for businesses that have a lot of projects going on at once. If you're managing multiple campaigns or working on several different initiatives at once, it's worth looking into using task management software to improve your workflow. 

Task management software is also great for business owners and entrepreneurs who need a centralized location to work from. Project management tools can also be helpful at home for managing household chores and even personal errands.

What are the factors to consider before choosing a task management tool?

The market is saturated with different apps that offer the same features, and it's often a challenge to know which one is best. Here are some factors to keep in mind before making a decision:

Team size

A simple app will do just fine for a small business with just a handful of employees. However, as your team grows, you might need a more robust solution that offers features like multiple teams, team collaboration features, and a beginner-friendly interface.

Needs of the team

If you're working with a group, you might want an app that helps keep everyone in sync and helps with managing deadlines. If your job requires juggling multiple projects, look for an app that lets you create multiple lists and organize them by priority.

Cost of the software

Most task management apps are free, but some have a premium version with more features and integrations. Some apps also offer paid upgrades so that users can access certain tools and services.

What are the best software for task scheduling and task management?

Task management is a significant part of every project's life cycle. And thankfully, there are different task management tools to make that process more seamless.

But, with new products popping up every day, we've outlined the 10 best task management software to help you work more efficiently.

Let's get started!

1. Assembly

Assembly provides flows (templates) for all your projects, teams activities, and tasks, allowing you to work smarter and increase productivity.  Users can stay aligned, automate repetitive tasks and have a unified platform for communication. Work and collaborate together in one shared space, no matter where you are.

Best Use Cases

Project management teams, marketing teams, product teams, remote workers, teams sizes 10-2000

Key Features
  • Extensive task management templates - retrospectives, project feeds, feedback and more
  • Fully customizable workflow automation
  • Powerful additional engagement features such as 1:1’s, surveys, games and icebreakers, employee nominations, and more (all of which are included in the cost of the platform)
  • Seamless integration into Slack and Microsoft teams as well as 40+ Hris integrations (ADP, BambooHR, Ceridian, Workday, Zenefits, Rippling, UKG, and many more)
  • Internal and external communication features

2. Tasklog

This software is a favorite for freelancers, designed with freelancing operations in mind. Users can manage their tasks and create to-do lists from one dashboard. It also gives insights into accomplishments and general output.

Best use cases

Online freelancers and contractors

Key Features 
  • Online invoicing and expense tracking
  • Time tracking and task delegation
  • Reporting and insight
  • Customizable Pomodoro Timer
  • Apps and add-ons compatibility

3. FunctionFox

Creative professionals in both small, medium, and large teams love FunctionFox. The software was created with agencies' specific project management needs in mind. Its robust platform allows users have all the daily support they need from one dashboard. 

Best use cases

Creatives, design teams, marketing agencies, PR firms

Key Features
  • Free Demo
  • Multiple display layouts
  • Budgeting
  • Collaboration, scheduling, and task assigning 
  • Insights and Analytics

4. Trello

Trello is a premium task management tool that is big on improving productivity. This software uses a card feature with color labels to create and manage tasks, allowing users to prioritize tasks and monitor the progress from one dashboard.

Best use cases

Project managers, marketing teams, freelancers

Key Features
  • No code automation
  • Customizable dashboards
  • Kanban boards
  • Seamless interface
  • Project task management
  • Calendar feature

5. Asana

Users can split their projects into smaller tasks on Asana dashboards to manage workflow  efficiently. Asana offers a platform that ensures clear communication and collaboration for small and big teams.

Best user cases

Remote teams

Key Features
  • Multiple integrations
  • Drag and drop feature for attachments
  • Color-blind mode
  • Beginner-friendly interface
  • Project search feature

6. Any.do

Any.do software is a simple task management solution that offers an intuitive overview. Users can organize, prioritize and filter their workflow by categories, making it easier to track tasks and boost productivity. 

Best use cases

Freelancers, individuals (for personal tasks)

Key Features
  • Reminders on WhatsApp
  • Location and to-do list reminders
  • Color-coded tasks
  • Calendar and time-tracking features
  • Customized recurring tasks tracker

7. Smartsheets

This secure cloud-based sheet is a favorite among small businesses as it increases productivity by helping users compile information from multiple sheets and monitor task progression. 

This software centralizes information such that users can capture, manage, track, and report projects and see the live data on dashboards. 

Best use cases

Freelancers, small businesses, Team managers, marketing professionals

Key Features
  • Automated workflows
  • Customizable view switching
  • Seamless collaboration
  • Cloud-based technology
  • Live data dashboard with insights, reports, and updates

8. TaskQue

TaskQue is a customizable scheduling app that automatically assigns tasks based on workload. The app promotes prompt communication through its commenting feature, allowing team members to stay on top of task progression to enhance productivity. 

Best use cases

Project managers, content managers, contractors

Key Features
  • Commenting capability
  • App synching 
  • Customizable workspaces
  • Performance tracker
  • Multiple workspaces

9. Bit.ai

Bit.ai is an interactive task coordination software that operates in real-time. Users can access files, resources, and articles quicker through a shared workspace. Users can also enjoy privacy by using personal workspaces. 

Best use cases

Remote teams, online freelancers

Key Features 
  • Color orchard
  • Real-time activity alerts
  • Guest access options
  • Shared and private workspaces
  • Unlimited folders

10. MeisterTask

MeisterTask is a collaborative software with customizable boards that enhances task organization and project monitoring. It has a user-friendly interface that allows users to customize task representation. 

Best use cases

Project managers, online freelancers, marketers

Key Features
  • Collaboration Tools
  • Color Codes/Icons
  • Customizable Fields
  • Project task management
  • Gantt/Timeline View
  • Real-Time Notifications

Browse our Free Employee Recognition Guide

Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered