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An overview of various onboarding templates with in-depth insights into their benefits and how to create them
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More often than not, routine activities have minimal to no errors due to consistency and familiarity. However, they can become monotonous and boring after a while, leaving room for mistakes.
When it comes to onboarding, every new hire is different, and while the process is typically the same, HR managers get overwhelmed and are prone to missing out on key steps.
And that’s where a new hire onboarding template comes in.
An employee onboarding template provides an orderly sequence of essential tasks for integrating new hires. It ensures that new hires receive relevant information, reducing integration transition time.
A successful onboarding process boosts the company’s workforce with highly resourceful and valuable employees, reducing turnover rates in the long run. It is a crucial process that shapes the experience of new hires and determines the continuing success of newly-hired employees.
In this article, we’ll discuss the benefits of using an onboarding template and share the game-changing templates you need for a successful onboarding process.
A good onboarding plan is structured and designed to give new hires a memorable experience. The key elements of a good onboarding plan include the following:
Compliance fosters a safe and ethical workplace. It ensures that new hires understand the existing company’s legal requirements and policies. It involves orienting new hires by setting up workstations and making important employment paperwork available.
It also entails introducing new hires to top management staff, managers and team members to improve company-wide collaborations. These introductions can occur during one-on-one meetings.
Assembly’s one-on-one meeting templates are a great way to begin. Check it out.
Clarification makes new employees more efficient and productive. This means creating sufficient opportunities for new hires to seek clarity on unclear aspects of workflow. It ensures new hires have a comprehensive understanding of their responsibilities and have enough information to succeed.
Clarification helps align new employees' duties with the company's objectives, providing a clear basis for performance evaluation.
In addition to having the correct information, new employees are more confident on the job when they are provided with the right tools.
A good onboarding plan builds new hires’ confidence by providing an engaging, interactive and role-specific training program.
Employees who feel connected to the company are more motivated to do their best and offer new insights. Building connection is crucial to remote onboarding. It facilitates easy integration of new hires into the company by helping them feel closer to its culture.
Connection encompasses all activities that foster social interactions in the workplace, including social events, mentor sessions, and team-building exercises. These activities improve positive relationships between new hires and the company.
A company’s culture describes its beliefs, norms, values and practices and provides guidelines for interactions within the company.
A good onboarding plan walks new hires through intricate company culture details, such as arrival time, standards of practice, workflow, dress codes and penalties.
Employees who understand the company culture can fit in more seamlessly, improving productivity.
An onboarding plan is not complete without a provision for routine check-ins. It’s the central piece that holds all other elements together.
A good onboarding plan incorporates routine check-ins to monitor the progress of new hires, resolve issues and provide continuing support. Also, new hire feedback during these check-ins can improve the effectiveness of the onboarding process.
The major benefit of using an onboarding template is that it streamlines the onboarding process, making it seamless and practical.
Using onboarding templates positively affects new employees, making them more committed and enthusiastic about getting started. Other advantages of using an onboarding template include:
Onboarding templates help to save time by providing HR with pre-designed frameworks which can easily be modified to suit the company’s peculiar needs.
This also removes the need to create onboarding documents for each new hire from scratch.
In addition to ensuring all relevant information is in the onboarding plan, an onboarding template guarantees consistency of information for every new hire.
It also ensures every employee is equally and adequately equipped.
Employee onboarding templates contain important legal information that helps companies avoid non-compliance issues.
It also ensures completeness of the process by providing new hires with details about the existing company’s regulations.
Though an onboarding template ensures consistency, HR can tailor it to suit the employees’ specific onboarding needs.
Also, the flexibility enables HR managers to customize the onboarding process to reflect the company's unique values and identity.
Onboarding templates are a top priority for companies with remote teams and fast-growing companies.
Templates help companies onboard quickly and easily because they can be easily reproduced and adapted for different positions and departments.
An onboarding plan is a recipe for a structured and comprehensive onboarding process. Creating one and following through makes a significant difference.
The steps to creating an effective onboard plan include:
What are the goals and objectives of your onboarding process?
Effectively setting goals guides the rest of the plan. These goals can range from providing new hires with sufficient training for their positions to ensuring a smooth transition of new hires to facilitating integration into the company’s culture.
The HR manager identifies and assigns specific responsibilities to relevant stakeholders. These stakeholders include HR personnel, top management staff, team managers, team members and buddies.
This is the most critical step in writing an onboard plan. It requires detailing activities and tasks for each stage of the onboarding process.
This includes pre-boarding tasks, new employees’ first-day tasks, first-week responsibilities and training milestones tailored to the company and the role. An onboarding checklist template simplifies this phase and prevents omitting important activities.
Every plan needs resources to implement. This step allows the company to identify the tools and materials required to facilitate each phase of the onboarding process.
These include welcome packages, onboarding software, training content, workforce and relevant templates.
A new hire onboarding template is the foundation for a strong onboarding process. It provides structure and is necessary for any onboarding process’s success. The different types of onboarding templates include:
This comprehensive document details the specific tasks, activities, goals and timelines of an onboard process.
It assists HR in evaluating the progress of new hires and the onboarding process in general. Timelines could be 30, 60 or 90 days. A 90-day onboarding plan template typically contains details about:
It is a structured guideline for welcoming and integrating newly hired employees into the company. It provides an overview of the steps involved in the onboarding process, assisting HR in adding new hires to the existing company workflow. It also includes specifics about:
This template guarantees a smooth and comprehensive onboarding experience for new hires. It functions as a guide for HR managers and typically contains the following:
This template provides a structured timeline for all activities new hires will participate in during their initial weeks in the company. This template contains information about:
This is a pre-designed email sent to new hires before their first day in office. It helps HR establish a cordial relationship with new employees and maintain constant communication throughout onboarding. Contents of the email include:
It functions as a reference document for new hires. It helps new employees easily navigate the different steps of onboarding. This template contains the:
It provides an overview of the different training modules earmarked for new hires to complete during their onboarding training. A training template equips new hires with the required expertise and unifies the training delivery process. Contents of an onboarding training template include:
These are documents and materials provided to new employees as a centralized resource hub. It ensures new hires fully understand the company’s policies and roles. Contents of an onboarding packet checklist include:
The presentation template is a predetermined slide deck used during onboarding orientation sessions. It enables HR managers to deliver consistent and engaging presentations to new hires. Contents of this template include:
Let’s explore examples of onboarding exercises that make new hires feel welcome. They are creative activities to make new employees more committed to the company’s objectives.
Onboarding examples include:
Traditionally, the first day at work for new hires is for formal introductions to the team, but it can often get awkward. HR teams can spice up these introductions using icebreakers, trivia and games.
An onboarding software makes it more seamless, especially in virtual teams.
Guided tours help familiarize new employees with their new workplace, office layout, amenities, important office areas and teammates.
Additionally, it helps give new hires a sense of connection to their work environment.
For HR managers, the buddy system is a gift that keeps giving. Pairing new hires with onboarding buddies helps the new employee assimilate into the company’s culture by providing them with an insider understanding of the company’s structure.
Company swags ensure new employees feel a sense of belonging to the new company. An excellent way to incorporate this is by sending new hires company-branded items as part of their onboarding packet.
A handbook is an all-inclusive resource and reference to ease new hires into the company culture. It makes the process of learning new company information fun, humanized and easily accessible.
Onboarding templates guarantee the efficiency of the onboarding process, improve employee experience and ensure legal compliance amongst new hires.
They provide a standardized onboarding process for new employees, and companies can quickly generate them using onboarding software.
Assembly is a tried and trusted onboarding software that provides HR managers with pre-designed templates. It seamlessly integrates workflows with the onboard process, offers real-time progress monitoring and enables personalized feedback.
Assembly is an indispensable tool in every HR manager’s toolbox. Book a free demo today.
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Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.
There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.
Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.
The minimum agreement term is a 12-month subscription.
We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.
Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.
All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.
At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.
The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.
We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.
For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.
If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.
If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.
Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!
While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.
Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.
Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.
That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.
They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.
No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.
Please schedule time with an expert and we will help you to get all your questions answered
