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Agendas are essential to the success of meetings. Check out what you need to great the agendas that work.
The statistics above are based on surveys conducted by The Muse, Clockwise, and Steven Rogelberg, of the University of North Carolina. They show that most meetings continue to be a barrier to productivity and waste a lot of time and resources.
In "Stop the Meeting Madness," published in the Harvard Business Review, Leslie A. Perlow, Constance Noonan Hadley, and Eunice Eun stress the importance of establishing a clear agenda for all meetings as a way to improve productivity at meetings.
And this is the crux of our article today: How to Write Effective Meeting Agendas.
Start using the Meeting Agenda now or schedule a demo today to learn more.
Agendas are essential to the success of meetings. They provide a framework for discussion and help keep participants focused on the purpose of the meeting.
What is a meeting agenda?
A meeting agenda is a list of the topics to be discussed at a meeting. It usually includes an outline of the topics to be addressed, time allocations, and any background information needed to understand the topic.
The purpose of an agenda is to ensure that all participants are clear about what will be discussed at a meeting before it happens so that they can prepare accordingly. An agenda that is well-written can save time and keep discussions on track.
A good meeting agenda can also help improve overall productivity by helping participants get straight to business instead of wasting time with small talk or other distractions before getting down to business.
Read: How to Set Up Assembly’s Daily Agenda in 5 Easy Steps
A marketing team meeting agenda should include an overview of the goals of the meeting, as well as any logistical information that will help you get there. These agendas are great for keeping track of what has been discussed in previous meetings, and they can also help you make sure that everyone on your team has access to important information about upcoming projects and responsibilities
Here’s an example:
Date: xx July 2022
Time: 00 - 00
Attendees: @name, @name, @name, @name
Develop a strategy for our social media channels for the next quarter
For more tips and direction on hosting effective meetings with your team, check out our Daily/Weekly Agenda Template.
A Weekly One-on-One Meeting Agenda is a list of topics to discuss in your weekly one-on-one meetings with your direct reports. It's important to make sure you're on the same page with your team members, sometimes it can be hard to remember what you wanted to talk about or what you talked about last week.
Date: xx July 2022
Time: 00 - 00
Attendees: @name, @name
A few questions you can ask:
For more tips and direction on hosting effective weekly one on one meetings with your direct reports, check out our One on One with Direct Reports Template.
A retrospective meeting agenda helps to guide the discussion of a team in order to determine how well they are working together and if there are any problems with their process or communication.
Date: xx July 2022
Time: 00 - 00
Attendees: @name, @name, @name, @name
By using Assembly's Retrospective Flow, you save yourself hours of work and no project gets left behind in the process. As a team, you can have all your retrospective conversations in one place, collect feedback from everyone involved, and be on top of everything related to your features and releases. Improved communication for all!
A Project Kickoff Meeting Agenda serves as a guide to ensure you have all the necessary information and resources in place before you begin a project. The agenda helps to establish a common understanding between all parties involved in a project, which will help ensure the success of the project.
Date: xx July 2022
Time: 00 - 00
Attendees: @name, @name, @name, @name, @name
Let the team meet each other
The project lead summarizes the entire project, goals, deliverables, and timeline.
What is the entire timeline for this project?
Assign tasks, roles, and responsibilities to each member. Here are a few examples:
To ensure that all stakeholders are on the same page, the team needs to agree on a timeline and schedule.
Define the final outputs of your project. These are the “things” that the client or the team will be getting on completing the project. The project deliverables should be well-thought-out and well-defined.
It's important to anticipate where the bottlenecks will be so you can keep them in check and get your project done on time. Here are some common issues that can slow down a project:
The traditional project kickoff meeting is usually frustrating. It's a means to an end with no real direction or purpose. Use Assembly's Project Kickoff flow instead to source ideas, perspective, context, and requirements from all of the key stakeholders in a new project.
The daily standup meeting agenda is one of the most important parts of your company's culture. It sets the tone for the day, and it gives you, your team, and your colleagues all a chance to stay on track with what's coming up and how things are going.
Date: xx July 2022
Time: 00 - 00
Attendees: @name, @name, @name
Answer.
Answer.
Answer.
Start using the Daily Standup now or schedule a demo today to learn more.
Meeting agendas, like all other forms of communication, can have a tremendous impact on the success of the meeting itself. By thinking about the meeting's purpose, participants, and specifics ahead of time, you can craft an agenda that increases the chances for a fruitful discussion.
All the tools and resources you need to host effective meetings, launch projects, and gather feedback—all in one place with Assembly. Book a demo to learn more.
Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.
Explore Guide
Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.
There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.
Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.
The minimum agreement term is a 12-month subscription.
We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.
Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.
All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.
At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.
The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.
We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.
For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.
If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.
If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.
Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!
While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.
Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.
Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.
That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.
They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.
No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.
Please schedule time with an expert and we will help you to get all your questions answered
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