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Got a to-do list as long as your arm, a dozen KPIs to hit, and three different 'top priorities? We got you.
You’ve got a to-do list as long as your arm, a dozen KPIs to hit, and three different bosses telling you to focus on three different “top priorities”.
Sound familiar?
This is the way most of us work… and a surefire recipe for going nowhere fast.
Want to get more done with less stress and have a real impact on your organization’s goals? Here’s everything you need to know about how to set priorities at work – and get them done.
As the old adage goes: “if everything's a priority, then nothing's a priority”.
It’s human nature to spread our efforts too thin unless our tasks are set out in a clear hierarchy.
Let’s be honest: we’ve all spent time on a task we know isn’t the most important thing on our plate, but is a lot easier than whatever is.
So, it’s no wonder that:
Figure out how to set priorities at work and you can enter the small percentage of companies that consistently succeed with what they set out to.
Try Assembly to make it as easy as possible for your people to prioritize projects.
Depending on your role within your organization, some examples of priorities at work are:
A common thread that runs through these priorities is that they all make a real impact on the success of the business. If you’ve got a “priority” on your list that wouldn’t improve your organization’s chances of success if you achieved it, then you should seriously consider how much of a priority it really is.
Dwight D. Eisenhower rose to the rank of five-star general in the United States army and served as the Supreme Commander of the Allied Forces in Europe during World War II.
And to top it off, he was elected the 34th President of the United States and served two terms, from 1953 to 1961. So it’s safe to say he knew a thing or two about getting things done. And his most famous productivity strategy is one we can all use to balance priorities at work and get more done.
It’s called the Eisenhower matrix, and here’s how it works:
The Eisenhower Matrix – CC BY-SA 4.0
Book a demo of Assembly to make it easy for your teams to quickly and easily create their own Eisenhower matrixes .
Once you’ve mapped your tasks out onto the four quadrants of your Eisenhower matrix you can easily see which you should prioritize – as well as which you can forget about.
Here’s what to do next:
Ultimately, what separates the Eisenhowers of the world from the rest of us is that they make sure the important but not urgent tasks on their plate take priority over the urgent but not important ones. Take a leaf out of their book to make as big of an impact in your organization as possible.
A project’s scope is a description of what’s going to be needed to be done to get it over the line. It lays out the project’s:
Without a clearly defined project plan, a project has no hope of coming in on time and on budget. But as soon as a project has been scoped out, it’s a lot easier to see how all the moving parts need to fit together – and what needs to come first.
Used in tandem, an Eisenhower matrix can reveal which projects you should prioritize, then a clear project scope can reveal what order you should tackle a specific project in. This helps you and your team create daily to-do lists that always leave you tackling the most important things first.
Book a demo of Assembly to see how easy it can make scoping out projects and setting priorities.
"No battle plan survives contact with the enemy”, said the German military strategist Helmuth von Moltke. While you’re (hopefully!) not taking your project plan into battle, the point still stands: it’s never going to unfold exactly how you’d planned it would.
In fact, a massive 39% of projects fail because of a change in the organization's priorities.
The fact is that you're inevitably going to end up with a spanner of two in the works of your grand plan. The most effective project managers and team leaders know how to roll with the punches and effortlessly shift priorities.
Here’s a few tips for taking a change of priorities in your stride:
How effectively you manage all the priorities on your plate at work is going to have a huge impact on your career trajectory. Stick to the tips we’ve outlined here to make sure you and your team are always working on the most important thing – and having the biggest impact on your organization’s bottom line.
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