Top 20 Intranet Software for Navigating the Modern Business

Discover new and exciting intranet software to help you boost your team’s productivity and engagement.

January 24, 2024
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Introduction to Intranet Software 

Imagine visiting a nice-looking bookstore that just popped up, but then you walk into pure chaos. An infinite cluster of books. Pens and markers spangled all over. Ripped maps riddled with blots of ink, and paper carpeting the floor. Unless those books were free we bet you’d walk right out.

Sadly, your business can end up like that bookstore. Scattered knowledge silos, clusters of unfiltered data and new employees walking out as soon as they get in the door. However, intranet software takes away this nightmarish possibility. You can efficiently manage every aspect of your business to the tiniest details with the right software.  And in this piece, we’ll show you the best intranet software there is.

What is modern intranet software?

Sometimes people think of intranet software and imagine the static one-page sites from the  1990s. So they wonder, “Do companies still use intranets?” Yes! Modern intranet software are miles ahead of their legacy counterparts. 

The idea of having access to vital company information has been built upon by adding more advanced tools coupled with better interfaces and sound user-centric designs. These modern intranet software are the most efficient tools for building a great business in the new age. 

How to choose the right intranet software 

Choosing the right intranet software is like choosing the right shoes for an occasion. Dress shoes for the dinner date, and sneakers for the gym. Before we get dressed, let’s find out where we are headed with these two basic questions:

  • What makes a good intranet?
  • How do I choose an intranet?

1. What makes a good intranet?

There are many benefits of a company intranet. However, it should help you and your team communicate, collaborate and be productive. Every other feature should just be an add-on. If your current intranet isn’t helping with employee engagement, retention, and knowledge sharing, then you should probably have a rethink.

2. How do I choose an intranet?

Before you buy intranet software you need to have thought through a few details ahead of time. You need to know where you’re failing at and what you need to remedy this. This would be your main intranet requirement. And in case you’re not sure how to start, here are a few question prompts we recommend.

Ask:

  • What are my team's strengths?
  • What are my team's weaknesses?
  • What's my budget like?
  • What tools do I need the most?
  • How would these tools improve productivity?
  • Do I need all these tools now?
  • Would I need them in the future?
  • Do I need to train my team to use these tools?
  • Is there a free plan so I can try this out?
  • Is there proven and efficient customer service?

Now that you know where you’re headed, let’s get you the right shoes.

Top 20 Intranet Software Solutions

Not all intranets are the same. In fact, there are 5 different types to choose from. However, we’ve made this list with an emphasis on the strengths of the software solutions. All you need to do is choose one that suits your business needs.

  1. Assembly - Best all-in-one software

Assembly promises to offer a virtual workspace for managers and employers to “create engaged teams.” But honestly, it does way more than that. 

The software integrates with other popular employee management and communication software, making it easy to work with whatever tools you’re familiar with. 

 Another noteworthy aspect is its unique and expressive use of creative tools that lets you recognize and award employees, which can increase performance, engagement and productivity at least 14%.

Most importantly, its versatility makes it possible for all types and sizes of business to use it. If you’re looking for something that gives you everything you want in one place, you’ve found it.

Major features

  • Seamless integration with other platforms and services 
  • Employee recognition and reward system
  • Ease of knowledge sharing
  • Numerous AI-powered tools
  • Easy-to-use interface
  • Real-time feedback
  • Advanced search optimization
  • Over 90 days free trial

Pricing:

  • Free: 5 users 
  • Lite:  $3 per user/month
  • Standard: $5 per user/month
  • Premium: $6 per user/month

G2 rating: 4.8 out of 5 

  1. Microsoft Sharepoint - Best for employee management 

Sharepoint is primarily a CMS employee intranet that offers a user-friendly interface for seamless collaboration, document sharing, and communication within the organization. It is also considered one of the most data-secure intranet solutions available.

The software is free to companies already subscribed to Microsoft 365’s small business plans and enterprise plans. Employees can create their own pages without any coding skills required. Integrations are also seamless with major business/company management software. 

Major features:

  • CRM, HRMS & BI integrations
  • “Forms” for registrations, questionnaires and quizzes
  • “Stream” for live and on-demand videos
  • 30-day free trial (with Microsoft 365)

Pricing: $5 - $20 per user/month

  • Plan 1: $5 per user/month
  • Plan 2: $10 per user/month
  • Plan 3 (Office 365): $20 per user/month

G2 rating: 4.0 out of 5 

  1. Workplace by Meta - Best for hybrid teams

Workplace by Meta fuses numerous intranet best practices to deliver software that builds exceptional hybrid teams. 

It comes with simple and easy-to-use intranet tools, like live videos, groups and news feeds. They look regular, but there’s an added value in the minute details Meta employs. 

If you want to build a hybrid team as soon as possible, Workplace works. With this software, Meta has excelled at providing the basics you’d require of any company intranet software for modern businesses. 

Major features:

  • Microsoft, Cisco and Google integration
  •  Machine-learning powered newsfeed
  • Centralized knowledge library
  • Live videos
  • 30-day free trial (core plan)

Pricing: 

  • Core plan starts at $2 per user/month
  • $4 per user/month for additional admin & support

G2 rating: 4.0 out of 5

  1. ConnectTeam- Best for fully remote teams

ConnectTeam's strength lies in its ability to bring together remote teams under a single, mobile-first platform, making it the ideal choice for businesses that operate remotely.  Its comprehensive set of features, no-code customization, and offline access make it a top contender for any company seeking to level up its remote work capabilities.

Major features

  • Offline access
  • Geofence
  • Time clock
  • Mobile courses

Pricing

  • Small business plan: Free access to all features for up to 10 users.
  • Enterprise: Custom plan, but fixed price for all users (max 30 users).

On reaching 30 users, prices change per user per month:

Basic / Yearly: $0.5 per month for each additional user

Basic / Monthly: $0.6 per month for each additional user

Advanced / Yearly: $1.5 per month for each additional user

Advanced / Monthly: $1.8 per month for each additional user

Expert / Yearly: $3 per month for each additional user

Expert / Monthly: $3.6 per month for each additional user

G2 rating: 4.4 out of 5

  1. Simpplr - Best for hands-on teams

The team behind Simpplr has been able to come up with the perfect set of tools to build productive and interactive teams. 

Using the power of AI to control outdated content, recommend employee-specific content and so much more.

The idea is to keep it simple and spend more time at work while still being in touch with the rest of the team. This solution is best suited for teams that are always on the move or have urgent milestones to meet.

Major features

  • Personalized feed for employees
  • Automated data governance
  • Employee blogs for sharing ideas
  • Integration with modern-day business apps

Pricing: Custom pricing 

G2 rating: 4.7 out of 5 

  1. Igloo - Best for desktop-frontline worker communication

Igloo’s software is based on an efficient drag-and-drop system that makes it extremely easy to use. The software excels at bridging the communication gap between frontline and desktop workers. 

The idea is to effectively create a collaborative communication platform for the two extremes of worker types. This system, coupled with its integrations with numerous other applications makes collaboration and content creation much more easy. 

Major features:

  • External RSS feed
  • Integration with Google, Salesforce, Okta and more
  • Drag and drop UI
  • “Future publish” for scheduling posts

Pricing: Custom 

G2 rating: 4.2 out of 5 

  1. Guru - Best for knowledge building 

Guru is built for teams that need knowledge fast. If you offer a service or run a team that needs to deliver clean and finely sourced data, look no further. 

This AI-powered software excels at helping you find the most evasive and seemingly unavailable data in almost no time. 

Guru will help bridge any knowledge gaps your team may have and even recommend areas that need filling as well. Its AI engine runs through every form of data set provided, to bring you the data you need in simple-to-understand knowledge hubs. 

Major features

  • Seamless software integration
  • Advanced and specific data search
  • Translation to 100+ languages
  • AI-powered knowledge recommendations
  • Easy to use user interface

Pricing 

  • Free: for teams of up to 3 users
  • Builder: $10 per user/month
  • Enterprise: custom plan for larger corporations

G2 rating: 4.7 out of 5 

  1. Happeo - Best for Google workspace users 

Happeo stands out for its collaborative integration with the full deck of Google Workspaces. If your team already uses Google’s services for its day-to-day work, adding Happeo is bound to make it much more efficient.

It helps teams plan and execute content creation strategies and would be an excellent choice for content-intensive businesses. Additionally, information tracking and efficiency are measured in real time. 

Major features: 

  • Integration with Google, Webex, Slack and Jabber
  • Detailed analytics for posts and influencer analytics.
  • People & Employee directory
  • Full branding option
  • Custom price plans

Pricing: Three custom pricing plans based on features and add-ons

G2 rating: 4.5 out of 5 

  1. ThoughtFarmer - Best for data-intensive teams

ThoughtFarmer excels at helping you create systems that control and disseminate information as quickly and efficiently as possible. 

For teams where big blocks of information are passed around frequently, ThoughtFarmer makes it easy for you to stay in the loop while keeping data safe and secure. 

The software equips teams by employing the use of data restriction, personalization and proper content management.

Major features

  • Data restriction & management
  • Advanced navigation and search 
  • Centralized content management system (CMS intranet)
  • Seamless software integration
  • 30-day free trial

Pricing:

  • 50-99 users: $10 per user/month
  • 100-199 users: $8 per user/month
  • 200-499 users: $6 per user/month
  • 500-999 users:$5 per user/month
  • 1000+ users:  Custom quote

G2 rating: 4.6 out of 5 

  1. WorkVivo - Best for building workplace culture

WorkVivo is one of the best intranet platforms that excels at building a formidable work culture and ethics. 

Its corporate intranet software is set up to create that sense of community and collaboration while still allowing individual brilliance to shine through.

Building a strong workplace culture will boost the productivity of your team. If that’s where your priorities lie, WorkVivo is the best option.

Major features

  • Seamless integration with numerous other business software
  • People Directory
  • Free Trial
  • Central Data hub

Pricing: Custom pricing 

G2 rating: 4.9 out of 5

  1. Jostle - Best for collaborative work in small teams

Jostle is an excellent employee intranet portal for teams that thrive on collaborations. Small or medium-sized teams that need to collaborate on a daily or more frequent basis can use the interactive software from Jostle

It works well with hybrid, remote or in-person teams giving your team all the tools it needs no matter where they are.

Major features

  • Seamless multi-platform application
  • Centralized data portal
  • Free for teams of up to 15
  • Ease of collaboration
  • Virtual events and celebrations

Pricing 

  • Free: Unlimited for up to 15 members
  • Custom: Custom pricing for teams larger than 15

G2 rating: 4.4 out of 5 

  1. Blink - Best for knowledge sharing (small and medium teams)

Blink is the best intranet software for small business owners who have never used an intranet before. 

It provides an automatic system to help transition from paper to digital documentation through a simple process.

Blink helps managers build a strong and efficient knowledge base while still creating the environment needed for effective knowledge sharing. 

Major features

  • Automated system for building knowledge hubs
  • Customizable theme
  • 14-day free trial
  • Centralized content management hub

Pricing:

  • Basic: $4 per user/month
  • Custom: Quotes available for larger teams 

G2 rating: 4.6 out of 5 

  1. Axero - Best for knowledge sharing (larger teams)

Building large teams that could also be communities requires a lot of knowledge sharing. Axero helps businesses and enterprises share the much-needed knowledge seamlessly. 

If your community thrives on big data and you’d like to switch that data into applicable knowledge, Communifire is the software for you.  

 Major features

  • Persona-based grouping of employees
  • Supports asynchronous work
  • Real-time Analytics

Pricing:

  • Business: $1,000 per month (up to 1000 users)
  • Enterprise: Custom annual pricing on request 

G2 rating: 4.2 out of 5  

  1. Interact - Best for transitive teams

If you’re building a team that is always in search of new talent or works with temporary employees, look no further than Interact. 

This software makes it extremely easy to onboard new employees in minutes and also pass tasks from person to person. 

With software that’s extremely interactive and easy to use, you don’t have to go through long processes of onboarding or filling up new roles.

Major features

  • Employee sentiment data 
  • Persona-specific feed for employees
  • Quick onboarding time
  • Integration with major business software

Pricing: Custom 

G2 rating: 4.6 out of 5

  1. BaseCamp - Best for project management 

Most employee intranets help you stay organized and keep projects in check, but very few do that as well as Basecamp does. 

The software uses a single-page, single-project system that helps you focus more on work and cut distractions. 

Basecamp doesn’t seem to do anything special other than help your team collaborate, communicate and finish projects.

Major features

  • Integration with legacy applications
  • Easy to use interface
  • Simple focus-oriented UI

Pricing:  

Basecamp: $15 per user/month

Basecamp Pro Unlimited: $300/month (annual billing)

G2 rating: 4.1 out of 5 

  1. IntranetPro by Codesigned - Simplest integration

IntranetPro is a simple and easy-to-use upgrade to legacy intranet software. It acts as a more efficient form of the legacy intranet and integrates with most of the popular legacy software. 

If you’re looking to build a company intranet that is lightweight and still efficient enough to carry out basic day-to-day tasks, IntranetPro is your best bet. 

For teams that need to move from the legacy intranet, this is a great place to start off.

Major features

  • Integration with legacy intranet software
  • Ghost publishing
  • High-level Security Systems

Pricing: Custom 

G2 rating: N/A

  1. Staff Base - Best for mobile intensive teams

If your team is always on the go or is geared more towards mobile devices than desktops, Staffbase is your go-to tool. 

The easy-to-use user interface replicates desktop views into mobile seamlessly making it easy for your frontline team to stay in the loop.

Major features

  • Content planning tools
  • AI power writing
  • 110+ language translation

Pricing: Custom Pricing 

G2 rating: 4.6 out of 5

  1. ClickUp - Best for internal communication

ClickUp is the best tool for teams that need to be in constant communication with each other. It might not seem like it’s doing much but it helps teams no matter the size build that family-like rapport.

In essence, it increases employee engagement and helps everyone be a part of what’s going on at all times. It also has all the necessary integrations for building your dream team.

Major features

  • Task automation
  • AI integrations
  • Seamless software integration
  • Drag and drop UI 
  • Collaborative tools

Pricing:

  • Basic: $7 per user/ month
  • Business: $12 per user/month
  • Enterprise:  Custom

G2 rating: 4.7 out of 5 

  1.  Haystack- Best for community building

Haystack promises to make big teams look like smaller teams. In essence, it’s helping build communities more than any other intranet software. 

Users have come to a liking for the application due to its similarities with Slack and have also experienced increased engagement even in large companies. 

If you would like to transform your large workforce into a community or build one from scratch Haystack is what you need.

Major features:

  • Centralized knowledge hub
  • Seamless integration with major business applications
  • Automated channel delivery
  • Actionable data insights

Pricing: Custom

G2 rating: 4.6 out of 5 

  1. MyHub - Best for collaborative work in large teams

Built on a system that is targeted at fostering collaborations in large teams. MyHub does a great job of bringing employees/teams from different departments and creating the ideal environment for collaborations.

MyHub’s strength is its simplicity of use, making it a great tool for companies with employees across generational gaps. Employee connectivity and collaboration are built with the integration of blogs, forums and chat rooms for employees. 

Major features:

  • Simple and interactive user interface
  • Pre-built templates
  • Scheduling and automated forms

Pricing:

  • Starter: $1,300 per annum
  • Growth: $1,900 per annum
  • Plus: $ 2,500 per annum
  • Pro: $3,500 per annum

G2 rating: 4.4 out of 5 

Build Your Dream Team With Assembly

Building a business or a team requires a lot of hard work, sacrifice, and the right tools — like an intranet software. 

Assembly is at the top of the pile in this category. Our software boasts of all the tools you need to build, manage, and engage the perfect team. From knowledge building and sharing, to communication and collaborations, Assembly has all  you need to stun your competition and stay ahead of the pack. 

Schedule a call with us to learn how our intranet solutions can help your business. Let's create a custom system that’s perfect for you and your team.

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