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A comprehensive guide to selecting the ideal intranet type to boost your company's productivity and employee engagement.
Frustration. Wasted time. Miscommunication. Disconnected teams. Sounds familiar? These are problems you face when you've got the wrong intranet software.
According to a Capterra survey, only 27% of small business decision-makers believe they made the right software purchase. Put bluntly, sometimes choosing the wrong software can be worse than having none at all. Especially if it’s something as vital as an intranet.
In this guide, we’ll break down the various other intranet site types, what you should look for in one, and how to pick the best intranet type for your company’s needs.
A good company intranet software centralizes internal communications, boosts collaboration and employee engagement, and provides easy access to necessary resources. A good modern intranet is also user-friendly, secure, and flexible.
However, there are many types of corporate intranet. The one you choose will depend on your business needs and resources.
There are five main types of company intranets to consider.
The right employee intranet software or site has many uses. It can improve a company’s productivity, internal communications, and employee engagement. The advantages of an intranet can include the following:
Now you know why you should choose your best intranet software providers wisely, let’s show you how to make the actual selection.
The journey to implementing the best intranet software for your company might start with a simple yet crucial question: How do you build a successful intranet?
Building an intranet platform that truly serves your organization requires choosing the right type of intranet site to begin with. It involves aligning the modern intranet solution with your company's vision, objectives, and operational needs.
Below is a step-by-step guide to help you make the best decision on your intranet software:
57% of employees do not know the purpose of their company intranet.
Before you even begin browsing through the thousands of intranet solutions out there, it's vital to have a clear picture of what you want this software to achieve for your organization.
Think of it like picking out a pair of shoes: you wouldn't just grab the first pair you see. Instead, you'd consider what you need them for – running, hiking, a swanky event, or just lounging around. Similarly, picking the best intranet software providers should be driven by what your company truly needs.
Here's how to pinpoint those needs effectively:
Before jumping in, getting familiar with the different types of digital workplaces out there is key. Each type serves a unique purpose, and understanding these can help you choose the digital workplace of your dreams.
Once you understand these distinctions, you'll be better equipped to match your company’s requirements with the ideal company intranet solution.
Every company, big or small, has a budget. And let's be honest, while we all want the Rolls Royce of intranets, sometimes we have to start with something more modest and better suited to your needs.
You should consider:
Strike a balance between your aspirations and resources. Ensure you're not stretching too thin but also investing adequately for robust employee intranet software.
Today, you might be a team of 20, but who's to say you won't be a bustling enterprise of 200 or even 2,000 in a few years? Your company intranet should be ready to grow with you.
Go for a solution that won't just meet your needs today but will also be flexible enough to adapt as you expand. No one wants to outgrow their software in a short span and start the hunt all over again.
You should look at two important things:
The goal is longevity. Your company intranet should be a long-term ally, supporting you through various growth stages without the need for frequent overhauls.
Like we said earlier, not every modern intranet software is created equal, and the same goes for your company's technical capabilities. Understand what it takes to get your chosen digital workplace up and running.
You might have a team of IT wizards ready to handle the most complex of systems, or perhaps you're more on the 'plug-and-play' end of the spectrum.
Ask yourself these questions:
Remember, it's not about having the fanciest tech stack, but ensuring that your current infrastructure can smoothly integrate with the company intranet system you're eyeing.
In the first three months of 2023, researchers from WhoisXMLAPI found more than 800 cybersquatting domains targeting popular modern intranets service providers.
You wouldn't leave your front door open, so why compromise on intranet security? Your ideal staff intranet shouldn’t expose you to data breaches, scams, and malware.
Here's what to keep tabs on:
Do not skimp on safety; it's worth every penny.
You've got all these cool tools and systems already. Your best company intranet software should be that friendly neighbor who gets along with everyone.
Check if the company intranet has open APIs or plugins to connect with your existing software. Ensure that data also moves effortlessly between systems without any hiccups.
The best intranet software is flexible. Today it's Tool A, tomorrow Tool B. It should be able to keep the workflow for new employees and team members smooth and avoid tech stack bottlenecks.
A survey conducted in February 2022, found that employees waste at least 'two hours a day' searching for what they need at work, with nearly half of the employees claiming that searching to find what they need at work is more painful than going to the dentist.
The fanciest intranet is useless if your entire organization doesn't or can't use it.
Think about it: an intranet's core purpose is to enhance communication, collaboration, and workflow. But if your team spends half the time trying to figure it out, then it defeats its purpose.
User adoption is a real deal-breaker when choosing intranets. If employees embrace it, your productivity scores. If they dodge it, well, you've just bought an expensive virtual paperweight.
Consider the following:
In the end, an intranet purchase is like hosting a party – you want everyone to come, enjoy, and keep coming back.
Let's be honest: while top management might have a vision for the intranet, the employees will be its primary users. So, it's crucial to gather insights from them. Here's how to do it:
Remember, an employee experience and intranet that employees like, will see higher adoption rates and better overall success.
Picking a vendor is a bit like choosing a partner for a long-term project. Their past behavior and current capabilities can hint at future reliability. So, before you tie the proverbial knot, check:
Overall, ensuring a strong partnership from the outset can mean fewer headaches down the road.
Every organization has its unique rhythm, and your corporate intranet should complement that. However, choosing company intranets is no cakewalk. In the end, it's best to go with a modern intranet solution that matches your company's quirks, internal communications, and requirements and encourages employee engagement, collaboration, and communication.
With Assembly, you're not just getting another intranet software. You're investing in a dynamic modern intranet tailored for modern businesses, aimed squarely at boosting productivity, internal communications and employee morale.
For a clearer picture of what we're talking about, check out our YouTube video.
Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.
Explore GuideYes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.
There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.
Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.
The minimum agreement term is a 12-month subscription.
We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.
Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.
All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.
At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.
The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.
We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.
For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.
If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.
If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.
Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!
While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.
Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.
Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.
That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.
They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.
No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.
Please schedule time with an expert and we will help you to get all your questions answered