7 Best Project Management Software Tools to Use in 2022

We put together a list of the best project management tools to help you choose the one.

May 23, 2022
Press the button to generate random icebreaker questions.
There are 300 more icebreaker questions at the bottom of the article
How would you describe your job to a five year old?
What season would you be?
What is a weird food you have tried? Would you eat it again?
What is your favorite holiday tradition?
Would you go in the mother-ship with aliens if they landed on Earth tomorrow?
What is your favorite season?
Do prefer working from home or the office?
What is your earliest memory of this job?
What is the best thing you have bought so far this year?
What is the earliest book you remember?
If you had to move to another country, which one would you choose?
You are the best criminal mastermind in the world. What crime would you commit if you knew you would get away with it?
What is your favorite movie genre to watch?
What was the last thing you ate?
What person from history would you add to Mount Rushmore?
What is a weird fact you know?
What is your favorite part of working from home?
Were the Spice Girls a good team?
Imagine you can instantly learn any language. Which would you choose?
If you could live in any state, which state would you pick?
Which fictional team is the best team of all time?
What did you want to be when you grew up?
What do you usually eat for a quick lunch?
What simple food will you never eat?
Show us the weirdest thing you have in the room with you right now.
Would you rather stay at a hotel or an AirBNB?
What is your favorite movie genre to watch?
Are you more productive in the morning or at night?
Who is someone in your community that makes a difference?
Who was your most unique pet?
Choose one famous person from history you want on your team during a zombie apocalypse.
What is a good way to give back to the community?
Which song could you listen to over and over again?
Is Hugh Grant funny?
What is your favorite thing to eat for breakfast?
Would you want to have an imaginary friend today? Did you have one as a child?
What actor or actress would you want to play you in the movie about your life?
What is the best super power?
What is your New Years resolution?
You can only eat one food again for the rest of your life. What is it?
What is the best work holiday?
What is the first gift you remember receiving?
Would you rather join Metallica or Backstreet Boys?
What is the best example of a community you have seen?
What is an easy way to do something nice for someone?
Show us your phone background and tell the story behind why you picked this image.
What was your first job?
Pick any band to play at your funeral.
If you could have an unlimited supply of one thing for the rest of your life, what would you pick?
Which superpower would you give to your arch enemy?
What is the most obscure superpower you would want?
What emoji best describes how you are feeling right now?
If you could live in any country, which country would you pick?
Would you rather live in a city or a town?
What is your favorite holiday?
What is something you accomplished as part of a team?
What is your standard office lunch?
What is your most used phone app?
What is your favorite season?
Have you ever won something as a team?
Imagine you are a professional baseball player. What is your introduction song?
Beach holiday or ski trip?
Have you ever been to a funny comedy show?
Would you rather live at the North Pole or the South Pole?
What is your favorite song to sing?
If you could live in any state, which state would you pick?
Imagine you could teleport anywhere. Where would you go right now?
What is the most unusual job you have heard of?
What was the last thing you ate?
You can visit any fictional time or place. Which would you pick?
What do your family and friends think you do all day?
What movie do you wish you could watch again for the first time?
Show us your most-used emoji.
What was the most unique style or fashion trend you ever embraced?
What movie defined your generation?
You are stranded on a remote desert island. Are you alone or with your worst enemy?
What is your favorite knock-knock joke?
Have you ever told someone Santa is not real?
Do you know how to speak more than one language?
On a scale of 1 – 10, how much of a team player are you?
What is your #1 recommendation in this city?
What is your favorite holiday?
What bucket list item do you most want to check off in the next six months?
What is your favorite mythical creature?
What was the first way you made money?
If you could be great at any Olympic sport, which would it be?
Which song could you listen to over and over again?
When did you start liking/hating mushrooms?
Where is your favorite vacation spot?
Do you take your PTO all at one time, or another way?
Which show do you remember most from your childhood?
Which beverage goes best with pizza?
Would you want to have a personal assistant follow you around everywhere and do what you asked of them?
Have you ever met your idol?
What did you want to be when you grew up?
Would you rather live 100 years in the past or 100 years in the future?
What is your hobby?
When you are alone in the car, what volume is the music at?
Imagine you no longer have to work. How would you spend a Tuesday?
What is your favorite type of sandwich?

Project managers wear lots of hats. They often spread themselves thin juggling multiple aspects of a project. But they don’t have to if they use the right project management software.

Project management software tools were traditionally exclusive to your deep-pocketed businesses. Well, not anymore.

You can now get best-in-class project management software without spending a fortune. There’s just one problem. There are way too many project management tools out there. 

Which one should you pick? 🤔

We put together a list of the best project management tools to help you choose the one. If you’re a small business, a solopreneur, or a freelancer, here’s where you’ll find your project management solution.

Let’s dive in.

7 Best Project Management Tools

We picked 7 of the best project management tools based on their feature set, popularity, and pricing. Here’s what we found:

  1. Assembly

Pros

  • Easy to get started
  • No version history on the free plan
  • Intuitive interface
  • Huge library of customizable workflow templates
  • Cost-effective
  • 5GB of storage on the free plan

Cons

  • Doesn’t have Kanban or other views

Assembly helps manage projects by breaking them into workflows. Each workflow is composed of bite-sized steps that help you get things done without overwhelming the team members. 

The best part? You can pick from a massive library of ready-to-use templates for every leg of your project. 

For instance, here are some Assembly workflows for project management:

  • Project Kickoff: You probably need insights from stakeholders before you kick off a project. Instead of emailing everyone individually, use the Project Kickoff template on Assembly. With this template, you can ask for opinions, ideas, and suggestions from stakeholders and discuss the potential payoff and risks of the project.
  • Daily/Weekly Agenda: Need to assign project tasks daily or weekly? Use the daily/weekly agenda template to keep your team on the same page. Track the progress of daily/weekly tasks from within Assembly in real-time.
  • Weekly Updates: When you’ve assigned tasks and responsibilities for a longer duration, you’ll need to monitor how things are moving along. The Weekly Updates template makes tracking progress and problems more manageable by obtaining a weekly summary from your team. 
  • Meeting Notes: Dreading having to take notes during hurdles and meetings? The Meeting Notes template makes things easier. With the Meeting Notes template, you can record meeting minutes, track the progress of action items, and collaborate with stakeholders from within Assembly.
  • Project Feed: It’s vital to keep everyone on the same page about the project’s progress. The Project Feed template gives team members and stakeholders complete visibility over projects and allows them to collaborate by asking questions or making suggestions.
  • Standup Meeting: Standup meetings are a great way to take inventory of what your team did over the past week and set agenda items for the coming week. With Assembly’s Standup Meeting template, you can share important updates right from your dashboard. It also creates a lasting record of the meeting that you can refer back to later should the need arise.
  • Team Retrospective: Once a project ends, you should take a peek at what worked best and what didn’t. The Team Retrospective template helps you create a written record of feedback from the team for each completed project. You can refer to the team’s comments and suggestions later for insights when you’re about to start a new project. 

Here’s how you can get actionable data from Team Retrospective:

Assembly streamlines projects through workflows to put a major chunk of project management on autopilot. Whether you’re an individual or a business with a large team, Assembly’s got your back when you need to manage projects and collaborate with team members. 😊

Don’t take our word for it:

If you’re looking for a project management tool, try Assembly for free. If you end up loving it (we know you will ❤️), you can upgrade your plan at any time.

  1. Asana

Pros

  • Feature-rich
  • Suitable for complex projects
  • Multiple views: Kanban, lists, calendar, etc.

Cons

  • Steep learning curve
  • Restrictive free plan
  • Expensive

Asana is a popular project management tool with an aesthetic interface. It’s loaded with features and views, including Kanban, lists, and calendar. It’s commonly used by businesses that work on complex projects because it provides the flexibility required to create complex tasks.

For instance, you can create subtasks within subtasks and assign them to different team members. Essentially, you can break a single task down into unlimited tasks. The flexibility comes in handy but gives Asana a steep learning curve. If you’re a beginner, there’s a good chance you’ll struggle with wrapping your head around the interface.

The free version is fairly restrictive, though. It gives you access to a basic dashboard and lets you create unlimited tasks. But if you want to use features Asana is popular for, you’ll need to pay.

  1. Trello

Pros

  • Intuitive interface
  • Beginner-friendly
  • Unlimited boards on the free plan

Cons

  • Free plan offers basic features only
  • Only three views: Kanban, table, and calendar

Trello is a popular Kanban-based project management tool. If you’re looking for something beginner-friendly and with a generous free plan, Trello’s it. Using Trello is even easier if you’re already comfortable with the Agile project management methodology. You can create Trello cards and visually track the progress of each task as it moves through your workflow.

Trello’s interface is easy to navigate, but most features on the free version are basic. While you can create unlimited boards and tasks, you can only have one integration per board. Also, you can only upload files smaller than 10MB.

  1. ClickUp

Pros

  • 11 types of views
  • All views are accessible with the free plan
  • Pocket-friendly pricing

Cons

  • Steep learning curve with using several features
  • Poor information architecture

If you want a project management tool that offers almost all types of views you can think of, ClickUp can be a good choice. It offers 11 types of views including Kanban, calendar, timeline, and Scrum. The best part is that while most project management tools reserve some views only for paid users, you get access to all views on ClickUp’s free plan. But ClickUp has its fair share of downsides.

ClickUp is a hybrid tool that allows project management and organizing workflows. Things can quickly get complicated when you try to use everything ClickUp offers. It has modification options, but those come with a fairly steep learning curve. 

ClickUp’s Getting Started guide also admits that there’s a learning curve to using the tool:

  1. Wrike

Pros

  • Easy to set up
  • Intuitive interface
  • Access to many features on the free plan

Cons

  • Expensive

Wrike is an ideal tool for small teams. It’s easy to set up and has a user-friendly interface. While it offers flexibility similar to Asana, it’s not as open-ended. Instead, it offers a more standardized layout where you can require specific fields to be input for each task. 

The free plan gives you access to all the basic task management features, a scheduling tool, access to cloud integrations, unlimited users, and 2GB of storage space. 

If you want sharable dashboards, real-time reports, more storage, or Gantt charts, you’ll need to pay for its rather expensive plan. The Professional plan (its cheapest) starts at $9.80 per user per month. 😬

  1. Nifty

Pros

  • Simplicity
  • Wide range of project management features

Cons

  • Free plan’s restrictions make it unsuitable

Nifty is a simple project management tool. And when we say simple, we don’t mean it lacks essential features. It’s got everything you’d want in a project management tool — customizable views, a discussions board, and time tracking. You can even create a knowledge hub, wikis, and docs inside Nifty.

It’s Nifty’s design that makes using these features simpler than on other tools. While Nifty’s a great free tool that allows unlimited members (and clients), the free plan is severely restrictive. It allows only two projects and offers only 100MB of storage space.

  1. Zoho Projects

Pros

  • Value for money
  • Appealing feature set that includes time tracking and integration for Zoho, Google, and Microsoft apps
  • Free trial for paid plans

Cons

  • Free plan is unusable

Zoho Projects is a value for money project management tool. It comes with all the standard project management features, including Kanban views and task dependencies. It’s also got some bells and whistles like built-in time tracking and integrations for Zoho’s own apps as well as Google and Microsoft apps. 

There’s also a free plan, but it’s restrictive to the point where it’s downright unusable. For instance, the free plan only allows three users and 10MB of storage space. 

Choose an Intuitive But Powerful Project Management Tool 💪

Your business needs a project management solution that’s not just confined to Kanban boards.

You need more control. So why not give Assembly a try?

Assembly allows creating and customizing workflows for every phase of your project. It combines the power of an intranet with project management to give you a holistic platform. A platform where you can assign tasks, customize workflows, collaborate, and automate parts of your workflow.

Like the sound of that? Sign up for a free account on Assembly and get the power you need to manage your projects without breaking the bank.

Browse our Free Employee Recognition Guide

Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.

Explore Guide
Employee recognition guide

Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered