7 Best Project Management Software Tools to Use in 2022

We put together a list of the best project management tools to help you choose the one.

May 23, 2022
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Project managers wear lots of hats. They often spread themselves thin juggling multiple aspects of a project. But they don’t have to if they use the right project management software.

Project management software tools were traditionally exclusive to your deep-pocketed businesses. Well, not anymore.

You can now get best-in-class project management software without spending a fortune. There’s just one problem. There are way too many project management tools out there. 

Which one should you pick? 🤔

We put together a list of the best project management tools to help you choose the one. If you’re a small business, a solopreneur, or a freelancer, here’s where you’ll find your project management solution.

Let’s dive in.

7 Best Project Management Tools

We picked 7 of the best project management tools based on their feature set, popularity, and pricing. Here’s what we found:

  1. Assembly


  • Easy to get started
  • No version history on the free plan
  • Intuitive interface
  • Huge library of customizable workflow templates
  • Cost-effective
  • 5GB of storage on the free plan


  • Doesn’t have Kanban or other views

Assembly helps manage projects by breaking them into workflows. Each workflow is composed of bite-sized steps that help you get things done without overwhelming the team members. 

The best part? You can pick from a massive library of ready-to-use templates for every leg of your project. 

For instance, here are some Assembly workflows for project management:

  • Project Kickoff: You probably need insights from stakeholders before you kick off a project. Instead of emailing everyone individually, use the Project Kickoff template on Assembly. With this template, you can ask for opinions, ideas, and suggestions from stakeholders and discuss the potential payoff and risks of the project.
  • Daily/Weekly Agenda: Need to assign project tasks daily or weekly? Use the daily/weekly agenda template to keep your team on the same page. Track the progress of daily/weekly tasks from within Assembly in real-time.
  • Weekly Updates: When you’ve assigned tasks and responsibilities for a longer duration, you’ll need to monitor how things are moving along. The Weekly Updates template makes tracking progress and problems more manageable by obtaining a weekly summary from your team. 
  • Meeting Notes: Dreading having to take notes during hurdles and meetings? The Meeting Notes template makes things easier. With the Meeting Notes template, you can record meeting minutes, track the progress of action items, and collaborate with stakeholders from within Assembly.
  • Project Feed: It’s vital to keep everyone on the same page about the project’s progress. The Project Feed template gives team members and stakeholders complete visibility over projects and allows them to collaborate by asking questions or making suggestions.
  • Standup Meeting: Standup meetings are a great way to take inventory of what your team did over the past week and set agenda items for the coming week. With Assembly’s Standup Meeting template, you can share important updates right from your dashboard. It also creates a lasting record of the meeting that you can refer back to later should the need arise.
  • Team Retrospective: Once a project ends, you should take a peek at what worked best and what didn’t. The Team Retrospective template helps you create a written record of feedback from the team for each completed project. You can refer to the team’s comments and suggestions later for insights when you’re about to start a new project. 

Here’s how you can get actionable data from Team Retrospective:

Assembly streamlines projects through workflows to put a major chunk of project management on autopilot. Whether you’re an individual or a business with a large team, Assembly’s got your back when you need to manage projects and collaborate with team members. 😊

Don’t take our word for it:

If you’re looking for a project management tool, try Assembly for free. If you end up loving it (we know you will ❤️), you can upgrade your plan at any time.

  1. Asana


  • Feature-rich
  • Suitable for complex projects
  • Multiple views: Kanban, lists, calendar, etc.


  • Steep learning curve
  • Restrictive free plan
  • Expensive

Asana is a popular project management tool with an aesthetic interface. It’s loaded with features and views, including Kanban, lists, and calendar. It’s commonly used by businesses that work on complex projects because it provides the flexibility required to create complex tasks.

For instance, you can create subtasks within subtasks and assign them to different team members. Essentially, you can break a single task down into unlimited tasks. The flexibility comes in handy but gives Asana a steep learning curve. If you’re a beginner, there’s a good chance you’ll struggle with wrapping your head around the interface.

The free version is fairly restrictive, though. It gives you access to a basic dashboard and lets you create unlimited tasks. But if you want to use features Asana is popular for, you’ll need to pay.

  1. Trello


  • Intuitive interface
  • Beginner-friendly
  • Unlimited boards on the free plan


  • Free plan offers basic features only
  • Only three views: Kanban, table, and calendar

Trello is a popular Kanban-based project management tool. If you’re looking for something beginner-friendly and with a generous free plan, Trello’s it. Using Trello is even easier if you’re already comfortable with the Agile project management methodology. You can create Trello cards and visually track the progress of each task as it moves through your workflow.

Trello’s interface is easy to navigate, but most features on the free version are basic. While you can create unlimited boards and tasks, you can only have one integration per board. Also, you can only upload files smaller than 10MB.

  1. ClickUp


  • 11 types of views
  • All views are accessible with the free plan
  • Pocket-friendly pricing


  • Steep learning curve with using several features
  • Poor information architecture

If you want a project management tool that offers almost all types of views you can think of, ClickUp can be a good choice. It offers 11 types of views including Kanban, calendar, timeline, and Scrum. The best part is that while most project management tools reserve some views only for paid users, you get access to all views on ClickUp’s free plan. But ClickUp has its fair share of downsides.

ClickUp is a hybrid tool that allows project management and organizing workflows. Things can quickly get complicated when you try to use everything ClickUp offers. It has modification options, but those come with a fairly steep learning curve. 

ClickUp’s Getting Started guide also admits that there’s a learning curve to using the tool:

  1. Wrike


  • Easy to set up
  • Intuitive interface
  • Access to many features on the free plan


  • Expensive

Wrike is an ideal tool for small teams. It’s easy to set up and has a user-friendly interface. While it offers flexibility similar to Asana, it’s not as open-ended. Instead, it offers a more standardized layout where you can require specific fields to be input for each task. 

The free plan gives you access to all the basic task management features, a scheduling tool, access to cloud integrations, unlimited users, and 2GB of storage space. 

If you want sharable dashboards, real-time reports, more storage, or Gantt charts, you’ll need to pay for its rather expensive plan. The Professional plan (its cheapest) starts at $9.80 per user per month. 😬

  1. Nifty


  • Simplicity
  • Wide range of project management features


  • Free plan’s restrictions make it unsuitable

Nifty is a simple project management tool. And when we say simple, we don’t mean it lacks essential features. It’s got everything you’d want in a project management tool — customizable views, a discussions board, and time tracking. You can even create a knowledge hub, wikis, and docs inside Nifty.

It’s Nifty’s design that makes using these features simpler than on other tools. While Nifty’s a great free tool that allows unlimited members (and clients), the free plan is severely restrictive. It allows only two projects and offers only 100MB of storage space.

  1. Zoho Projects


  • Value for money
  • Appealing feature set that includes time tracking and integration for Zoho, Google, and Microsoft apps
  • Free trial for paid plans


  • Free plan is unusable

Zoho Projects is a value for money project management tool. It comes with all the standard project management features, including Kanban views and task dependencies. It’s also got some bells and whistles like built-in time tracking and integrations for Zoho’s own apps as well as Google and Microsoft apps. 

There’s also a free plan, but it’s restrictive to the point where it’s downright unusable. For instance, the free plan only allows three users and 10MB of storage space. 

Choose an Intuitive But Powerful Project Management Tool 💪

Your business needs a project management solution that’s not just confined to Kanban boards.

You need more control. So why not give Assembly a try?

Assembly allows creating and customizing workflows for every phase of your project. It combines the power of an intranet with project management to give you a holistic platform. A platform where you can assign tasks, customize workflows, collaborate, and automate parts of your workflow.

Like the sound of that? Sign up for a free account on Assembly and get the power you need to manage your projects without breaking the bank.

Browse our Free Employee Recognition Guide

Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered