How a Mobile-Friendly Intranet Can Boost Employee Productivity and Engagement

10 ways to boost employee productivity by seamlessly connecting office and remote workers using a mobile-friendly intranet!

October 23, 2023
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What is it that makes employees engage with their work, with each other, and with the technology available to them? The answer is simple: it’s the ability to effectively communicate. 

There are a few factors that can affect this. Workers want simplicity, convenience, and intuitiveness. This is where your intranet comes in.

Modern intranet systems no longer only work within the bounds of an office space. They’re flexible and can provide toolkits and information for every worker, whether they’re in the office, remote, or occupying a deskless role.

Seamless and effective communication for all workers, wherever they are, is no longer a question of if—it’s a question of how. In fact, in the modern, tech-savvy marketplace, it’s become a necessity. 

But what benefits can a mobile intranet system bring to your company and workforce? 

Why Should I Use an Intranet?

Intranet systems are just like regular internet systems—aside from the fact that they can only be accessed by a limited number of people. In other words, they’re only usable by those who are part of your workforce and can be customized to suit your organization’s unique needs.

This can be facilitated through cloud-based systems, centralized applications, storage solutions, and mobile apps.
But what can a mobile-ready intranet actually do? Here are just some of the benefits.

1. Centralize Information Storage and Access

A mobile-friendly intranet empowers you to provide everyone in your organization with access to the latest client and product data whenever they require it, as well as giving them the capability to store useful data so other workers can access what they need when and where they need it.

Say your company uses call centers for marketing. Even if you’re using the best power dialer software, you’ll still need to store all your customer and employee information in a way that gives agents access to appropriate sales and user data in a manner that won't slow them down.

This is the great thing about an effective and intuitive intranet. You can integrate external tools and programs into your data collection for seamless workflow solutions that are developed in conjunction with worker needs.

2. Minimize Distractions

The next really palpable benefit of a mobile-friendly intranet is the way it can help minimize distractions. Ensuring your workplace systems are focused on work can reduce disruptions in the office and, more importantly, in remote settings. Intranet applications can be designed in all kinds of ways to improve focus and ease workflow no matter where employees are.

If workers have everything they need in one place, then communication, engagement,  and connectivity are all improved, and people are less likely to be drawn to social media or any of the million other ways it’s possible to be distracted when accessing the internet.

3. Protect Your Data

Another huge benefit of these systems is that they protect your data. Ensuring all your workplace information is only accessible through a single application, by a limited number of users, cuts the risk of not only losing data but cybersecurity risks as well. An effective intranet thus protects you, your workers, and vital company information.

All quality intranet services should be certified with NIST CSF. What is NIST CSF, you ask? This acronym stands for the “National Institute of Standards and Technology Cyber Security Framework”—a mouthful that was originally developed to ensure cybersecurity risks are minimized and best practices are implemented in a way that’s standardized and endorsed by the government.

4. Customize Workflows

Using an intranet that all workers can access, whether they’re remote or in the office, also allows you to boost productivity through customizations that suit your company’s unique workflow. These can be as simple or complex as you like and can be adapted to work both through desktop and mobile applications.

Customizations don’t have to involve a lot of fiddling around with different options either. There is a huge number of tried and tested pre-made templates available to implement or even adapt.

When it comes to deciding what’s best for your company, this means determining what the intranet interface will look like aesthetically, what notifications users receive, and what tasks and updates will appear to each individual—all in a way that will provide a personal touch, so your employees know just how much they matter to your organization.

5. Remote Support

One of the great things about having a centralized intranet system is that when issues inevitably arise, you can use your application to provide remote support to your workers.

One great way to achieve this is with remote support software by RealVNC. This can increase productivity by putting every worker, whether they’re remote, hybrid, or in the office, directly in communication with whichever type of support they need, cutting out the middleman and limiting interruptions as much as possible.

Boost Employee Productivity: The Benefits of a Specifically Mobile-Friendly Intranet

While intranets have been around for a long time, in 2023, it’s becoming more and more necessary to ensure that workplace systems can indeed be accessed remotely. 

So, your workplace is implementing an intranet system to improve connectivity. That’s great, but why should you take it one step further and ensure your servers are specifically accessible via mobile applications?

6. Connect the Deskless Workforce

Recent studies have found that 80% of the global workforce is untethered or deskless. They’re on their feet all day in the field, in open workspaces, or anywhere else that a computer is simply unsuitable. This is why modern intranet systems must focus on giving all workers access to mobile apps to communicate with each other and store or access essential information.

This can involve all kinds of different applications. Workers on shop floors, or who’ve been called out to homes or remote locations, can log sales, feedback, safety information, or potential leads on new clients through phones and tablets. This data can then be easily accessed by workforce counterparts in offices or remote settings. The easier and faster it is for your workers to share and store data, the better and more efficient workflows are going to be. 

Free-to-use image sourced from Pixabay

Another benefit is that there’s a tendency for elements of the desk-less workforce to be a little more isolated, so you can use intranet applications to encourage engagement in social activities, promoting team building and more effective communication

This can provide much-needed support and flexibility to your workforce.

7. Streamline Remote and Hybrid Roles

With ever-increasing numbers of workers opting to work hybrid or fully remote, it's essential to ensure that your company’s intranet capabilities extend to home workspaces.

This means the pipeline continues to run as smoothly as ever regardless of employee location, and you can even use this data to enhance your hiring strategies, all the while boosting the morale of workers you already employ by promoting a positive work-life balance. 

8. Collaborate Better

The aim of the game is to ensure your company has the infrastructure and technology to guarantee that you can continue to do what you do best: be creative, improve performance, and make waves in your marketplace.

You can also use systems like call center cloud software to improve integration, generate leads faster, automate follow-ups through all channels, and analyze performance through real-time reporting. 

9. Share Ideas and Information More Effectively

Say your company markets Medicare, and you want to brainstorm and come up with some novel strategies for connecting with your audience. There are toolkits that will allow you to bounce your Medicare marketing ideas around in a way that ensures employees are not only engaging with the topic at hand but with each other and with higher-ups.

Modern intranet systems can now work in tandem with cloud storage and computing too, making the transference of vital data seamless, quick, and available for all workers.

10.  Build a Better Culture

A positive workplace culture means better worker retention, improved productivity, and seamless communications—and a mobile-friendly intranet can help with this.

Many come with all kinds of tools to help with collaboration, allow individuals to track growth and evaluate their performance, and reward employees based on information tracked through intranet applications. 

One of the best ways to achieve this is through employee self-evaluation. On top of this, you can also implement training modules that provide positive feedback and offer learning resources to workers at every level, which can help them grow alongside your company.

Use a Mobile Intranet Solution to Boost Employee Engagement

When workers are focused, their work is streamlined, and they have everything they need in a handy application, productivity and engagement improve, having an incredible effect on how well an organization runs at every level.

Modern intranet is adaptable, and seamless, and designed specifically to improve productivity, engagement, and workflow. Why not capitalize on this today?

Browse our Free Employee Recognition Guide

Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.

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Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered