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Explore top HR onboarding tools and how they enhance engagement, simplify workflows, and transform the onboarding experience.
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Think your onboarding process is comprehensive? You might be surprised. The right HR onboarding tools can be more than just administrative aids—they can be the game changers that boost employee engagement from day one.
In this guide, we explore the potential of these tools, discuss their types, and examine their crucial role in streamlining the onboarding process.
An employee onboarding tool, also known as a digital onboarding system, streamlines the process of integrating new hires into an organization.
Now, you might wonder, "What is a digital onboarding system anyway?" It is a technology-enabled solution that assists in managing the transition of new hires into a company efficiently and effectively.
These tools serve multiple purposes:
The value of such systems in onboarding is underscored by a survey which found that new hires who had a positive onboarding experience were 3x more likely to feel a strong commitment to their employer.
Regardless of the name they go by, their primary goal is the same: to ensure a smooth and engaging onboarding experience for new hires.
The onboarding process, while necessary, can be complex and time-consuming. However, there are various remote onboarding tools to help streamline this process, boost employee engagement, and set your new hires up for success. But what are these tools called, and what do they do?
Onboarding software goes by many names. Some common terms include HR onboarding software, onboarding HR software, employee onboarding software, and online onboarding software.
These tools can automate tasks, send welcome emails, provide video training, manage onboarding tasks, facilitate communication, provide HR management, handle electronic signatures, and more.
Now let's examine specific types of onboarding software solutions that can help make your onboarding program engaging.
Designed to streamline administrative tasks, automated onboarding tools handle various tasks such as form completion, document distribution, and task assignment. In turn, this helps HR teams spend more time and energy crafting engaging onboarding experiences instead of wasting time with manual systems — like 47% of other companies.
Engagement with automated onboarding tools comes from:
Notable onboarding tools include:
Automated onboarding tools free up HR teams from administrative tasks, providing them with more opportunity to create rich, engaging experiences for new hires.
Email onboarding tools facilitate communication with new hires during the onboarding process. They are crucial for delivering targeted messages, important documentation, and introductions to the company culture.
By customizing email content, HR teams can make the onboarding process more engaging. They can send personalized welcome messages, share success stories, and provide resources that allow new hires to understand their roles better.
Notable email onboarding tools include:
Video onboarding tools are digital platforms designed to introduce new hires to the team in a lively and engaging way. These tools help with virtual meetings, training sessions, and team introductions. Through a more visual and interactive experience, new hires can quickly understand their roles and the company culture.
Notable video onboarding tools include:
With video onboarding tools, companies can communicate the company's values and expectations to new hires, regardless of their location.
Task management tools play an essential role in an organized and efficient onboarding process. These tools allow HR teams and managers to assign tasks to new hires and track their progress. They create a structured way for new hires to know what to do and when, making the onboarding process more straightforward and less overwhelming.
Notable task management tools include:
With task management tools, companies can streamline the onboarding process, making it less overwhelming and more enjoyable for new hires.
Communication tools are vital in creating an engaging and interactive onboarding process. They encourage open conversation between new hires, their colleagues, and superiors, which helps new hires feel welcomed and part of the team right from the start.
Notable communication tools include:
Communication tools are essential for building an early sense of connection for new hires, contributing to an engaging onboarding process.
Holistic HR management tools combine many different HR tasks into one easy-to-use platform. They handle a broad range of tasks such as new employee onboarding, payroll management, tracking employee performance, and administering benefits.
A study indicates that most new hires expect to complete more than 50 tasks during their onboarding process. A lot of these tasks are focused on new hire paperwork and administrative hurdles. Holistic HR management tools significantly reduce this burden by automating many of these tasks, making the onboarding experience more engaging and less of a bureaucratic process.
Notable holistic HR management tools include:
These tools improve the onboarding process by simplifying HR tasks and making information readily accessible, leading to an engaging and efficient experience for new hires.
Electronic signature tools are software platforms that enable a secure, digital way to sign important documents. These tools not only make it possible to sign documents from anywhere and at any time, but they also ensure that the process is legally recognized and secure.
By removing the need for physical paperwork, they significantly streamline the onboarding process. This means less time is spent on administrative tasks and more time can be devoted to integrating the new hire into the team.
Notable electronic signature tools include:
These tools are a critical part of an engaging onboarding process, as they eliminate the cumbersome task of manual document signing, providing new hires with a smooth and efficient onboarding experience.
The complexity of onboarding can often result in an unsatisfactory experience for new hires. In fact, a Gallup survey shows that only 12% of U.S. employees believe their company does a good job of onboarding. But what if there was a way to streamline the entire process, making it engaging and effective?
This is where Assembly comes into play.
Assembly is an all-encompassing onboarding tool that wraps up the functions of various onboarding software into one seamless package. It offers an army of features that encourage engagement, simplifying the process for HR and creating a warm welcome for new hires.
Notable features of Assembly include:
Interestingly, employees are more likely to stay with a company that offers continuous training. With its customizable and interactive learning modules, Assembly not only helps companies onboard new employees but also serves as a powerful tool for ongoing training and a successful employer-employee relationship.
Need more proof? Check out Upkeep’s testimonial.
Automating the onboarding process is a strategic move that brings many benefits, particularly in amplifying employee engagement. But, why automate onboarding, and how does it lead to better engagement?
The benefits of automation are multifaceted. Let's check some out:
Automating the onboarding process with the help of tools and software can significantly enhance engagement, making the process more efficient, consistent, personalized, and responsive.
Selecting the perfect HR tools for your engaging onboarding program can feel challenging. You may ask, 'How do I onboard a new software?' but with some key considerations, it becomes easier. Here are essential tips to help you find the right fit:
Begin by identifying your company's unique needs and objectives for the onboarding program. Are you focusing on increasing engagement, expediting administrative tasks, personalizing the onboarding process for each hire, or perhaps a mix of these elements? A clear understanding of your goals will guide you towards the right set of tools.
The tool you select should not only be powerful but also user-friendly. No one likes a steep learning curve.
An intuitive interface, easy navigation, and straightforward functionalities can encourage usage among both HR professionals and new hires. Complicated systems can introduce unnecessary friction, which might hamper the onboarding process.
Your HR tool should be able to seamlessly blend into your existing IT and HR infrastructure. This integration ensures that data transfers smoothly, duplication of tasks is minimized, and precious time is saved. Furthermore, integration reduces the learning curve for employees as they may be familiar with elements of the existing systems.
Your chosen tool should be future-proof. As your company grows and evolves, the tool should be able to accommodate more users, handle more complex tasks, and still perform optimally. Tools that offer scalability are essentially long-term investments that grow with your company.
A tool can be highly efficient and intuitive, but there might be times when you encounter technical difficulties or need assistance. Reliable and responsive customer support can help resolve such issues quickly and ensure your onboarding process doesn't grind to a halt.
Since HR tools handle sensitive employee information, robust security measures are essential. Ensure that the tool you choose complies with relevant data protection regulations and has measures to prevent data breaches.
Gather feedback from other businesses or read online reviews. The experiences of other users can provide valuable insights into the tool's functionality, reliability, and effectiveness in a real-world scenario.
The right HR tool for your engaging onboarding program should ideally be a combination of all these factors. It's not always about choosing the most expensive or the most popular option, but rather about finding a tool that fulfills your requirements and guarantees a seamless, engaging onboarding experience.
Throughout this article, we've examined how the right onboarding tools and software can breathe new life into your onboarding program, making it engaging and productive. From automation to task management, and from email tools to holistic HR management, every tool brings unique benefits.
These tools help new hires settle in smoothly, understand their roles better, and feel a part of the company from day one. It's crucial to remember that onboarding is a journey that goes beyond the first day, week, or month. With the right HR tools, you can ensure this journey is seamless and engaging, setting the stage for the new hires' success in your organization.
Ready to transform your onboarding experience? Explore Assembly's comprehensive HR solutions today!
Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.
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Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.
There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.
Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.
The minimum agreement term is a 12-month subscription.
We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.
Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.
All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.
At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.
The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.
We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.
For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.
If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.
If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at support@joinassembly.com.
Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!
While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.
Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.
Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.
That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.
They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.
No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.
Please schedule time with an expert and we will help you to get all your questions answered
