Knowledge Sharing Software and Platforms for Development Teams

Discover the best knowledge-sharing platforms for dev teams – and how to get your programmers to buy into using them.

July 11, 2023
Press the button to generate random icebreaker questions.
There are 300 more icebreaker questions at the bottom of the article
How would you describe your job to a five year old?
What season would you be?
What is a weird food you have tried? Would you eat it again?
What is your favorite holiday tradition?
Would you go in the mother-ship with aliens if they landed on Earth tomorrow?
What is your favorite season?
Do prefer working from home or the office?
What is your earliest memory of this job?
What is the best thing you have bought so far this year?
What is the earliest book you remember?
If you had to move to another country, which one would you choose?
You are the best criminal mastermind in the world. What crime would you commit if you knew you would get away with it?
What is your favorite movie genre to watch?
What was the last thing you ate?
What person from history would you add to Mount Rushmore?
What is a weird fact you know?
What is your favorite part of working from home?
Were the Spice Girls a good team?
Imagine you can instantly learn any language. Which would you choose?
If you could live in any state, which state would you pick?
Which fictional team is the best team of all time?
What did you want to be when you grew up?
What do you usually eat for a quick lunch?
What simple food will you never eat?
Show us the weirdest thing you have in the room with you right now.
Would you rather stay at a hotel or an AirBNB?
What is your favorite movie genre to watch?
Are you more productive in the morning or at night?
Who is someone in your community that makes a difference?
Who was your most unique pet?
Choose one famous person from history you want on your team during a zombie apocalypse.
What is a good way to give back to the community?
Which song could you listen to over and over again?
Is Hugh Grant funny?
What is your favorite thing to eat for breakfast?
Would you want to have an imaginary friend today? Did you have one as a child?
What actor or actress would you want to play you in the movie about your life?
What is the best super power?
What is your New Years resolution?
You can only eat one food again for the rest of your life. What is it?
What is the best work holiday?
What is the first gift you remember receiving?
Would you rather join Metallica or Backstreet Boys?
What is the best example of a community you have seen?
What is an easy way to do something nice for someone?
Show us your phone background and tell the story behind why you picked this image.
What was your first job?
Pick any band to play at your funeral.
If you could have an unlimited supply of one thing for the rest of your life, what would you pick?
Which superpower would you give to your arch enemy?
What is the most obscure superpower you would want?
What emoji best describes how you are feeling right now?
If you could live in any country, which country would you pick?
Would you rather live in a city or a town?
What is your favorite holiday?
What is something you accomplished as part of a team?
What is your standard office lunch?
What is your most used phone app?
What is your favorite season?
Have you ever won something as a team?
Imagine you are a professional baseball player. What is your introduction song?
Beach holiday or ski trip?
Have you ever been to a funny comedy show?
Would you rather live at the North Pole or the South Pole?
What is your favorite song to sing?
If you could live in any state, which state would you pick?
Imagine you could teleport anywhere. Where would you go right now?
What is the most unusual job you have heard of?
What was the last thing you ate?
You can visit any fictional time or place. Which would you pick?
What do your family and friends think you do all day?
What movie do you wish you could watch again for the first time?
Show us your most-used emoji.
What was the most unique style or fashion trend you ever embraced?
What movie defined your generation?
You are stranded on a remote desert island. Are you alone or with your worst enemy?
What is your favorite knock-knock joke?
Have you ever told someone Santa is not real?
Do you know how to speak more than one language?
On a scale of 1 – 10, how much of a team player are you?
What is your #1 recommendation in this city?
What is your favorite holiday?
What bucket list item do you most want to check off in the next six months?
What is your favorite mythical creature?
What was the first way you made money?
If you could be great at any Olympic sport, which would it be?
Which song could you listen to over and over again?
When did you start liking/hating mushrooms?
Where is your favorite vacation spot?
Do you take your PTO all at one time, or another way?
Which show do you remember most from your childhood?
Which beverage goes best with pizza?
Would you want to have a personal assistant follow you around everywhere and do what you asked of them?
Have you ever met your idol?
What did you want to be when you grew up?
Would you rather live 100 years in the past or 100 years in the future?
What is your hobby?
When you are alone in the car, what volume is the music at?
Imagine you no longer have to work. How would you spend a Tuesday?
What is your favorite type of sandwich?

Every development team has that one team member who knows the codebase inside out. After all, they probably wrote half of it.

What happens if that person decides to hand in their two weeks’ notice? 

If you don’t have a knowledge sharing platform in place, all their knowledge leaves with them.

What’s more, onboarding new employees is a case of drowning them in documentation on how to set up their environment and how the codebase is structured and hoping they swim.

Knowledge sharing software changes all that. Read on to discover the best knowledge sharing platforms for dev teams – and the keys to getting your programmers to buy in to using them.

What is knowledge sharing software?

A knowledge sharing platform is a piece of software that hosts all your organization’s important institutional knowledge in the cloud. It empowers your teammates to access all the SOPs, meeting notes, and codebases they need to do their job – as well as update them when they become outdated.

Knowledge sharing software is particularly useful for developers, as it allows them to trace back the thinking behind changes to the codebase, helping them solve problems more quickly.

What does a knowledge sharing platform do?

Getting your team set up with effective knowledge sharing software is the first step towards creating SOPs and building workflows that will boost their productivity.

Instead of staying trapped inside your employees’ heads, important institutional knowledge gets recorded for everybody in your company to access whenever they need it and update in real-time. 

That might sound simple, but it can have a huge impact on your bottom line.

In fact:

  • Employees spend an average of 5.3 hours each week waiting for information they need to make progress on a project they're working on.
  • Businesses with 1,000 employees lose a massive $2.7 million in lost productivity each year because of inefficient knowledge sharing – and that rises to at least $31.5 billion a year for Fortune 500 companies.
  • 36% of employees find it hard to exchange information across different teams, leading to silos. 

A knowledge sharing platform is the first step to solving all those problems and making your dev team more productive

The best knowledge sharing software for development teams

Looking to arm your dev team with tools with knowledge sharing tools tailored to their exact needs? Here are our top picks:


GitHub is most companies' go-to code repository – and for good reason. 

GitHub is free knowledge sharing software that makes it easy for dev teams to share and review code and manage software projects. It’s ubiquitous in the dev world, so it’s unlikely any new employees are going to have to get up to speed with it on the job. And since it’s a cloud-based platform, each of your team will always be working from the current version of the codebase.

As far as free knowledge sharing software for developers goes, you can’t look past GitHub. Combined with an effective project management software tool and it has almost everything modern dev teams need to get software projects over the line.  


Other than a code repository like GitHub, Assembly is the only team knowledge sharing software dev teams need. 

It arms your teammates with all the tools they need to collaborate on projects, keep updated on the latest developments in your company, and access all the information they need to do their jobs with a few clicks of their mouse.

We designed Assembly to be one of the best ways of knowledge sharing in virtual software development teams. For example:

Getting your dev team set up on knowledge sharing collaboration software like Assembly can throw rocket fuel on their productivity – not to mention avoid institutional knowledge being lost when teammates choose to move on.

Zoom and Loom

Every remote and hybrid dev team needs two bits of company knowledge sharing software: Zoom and Loom. 

Zoom is perfect for daily stand-ups, sprint retrospectives, and one-to-one meetings. And Loom is ideal for async communication, like recording a quick walkthrough of a process or an explanation of the thought process behind a feature. 

These two simple tools alone can do wonders for streamlining knowledge sharing in agile software teams.

The key to effective knowledge sharing in software development 

Picking the right tools is only half the battle. Here are the keys to successfully implementing a knowledge sharing platform with your programmers:

Incentivize knowledge sharing

Let’s face it – software developers can get stuck in their ways. They all have their favorite languages and their favorite ways of doing things, and getting them to change the way they do things is often an uphill battle.

But if you want to capture the knowledge from that one coder who knows everything about your product, you’re going to have to find a way to get them to engage with your corporate knowledge sharing software.

The secret? Recognition.

Sounds too simple, right? Well, did you know 40% of employed Americans say they'd put more energy into their work if they were recognized more often? And 70% of employees say that motivation and morale would improve “massively” if managers simply said “thank you” more?

We crave recognition so much we even respond to praise from a robot. When electronic systems were installed that immediately praised hospital employees for using hand sanitiser, the number of staff who regularly washed their hands rose from 10% to 90%

So, be sure to reward the members of your dev team for adding their knowledge to your company wiki and creating SOPs. This doesn’t have to be anything lavish or complicated, either – a simple, thoughtful, and imaginative reward can go a long way.

Implement pair programming 

Project management knowledge sharing software can do wonders for your programmers’ productivity. But you shouldn’t treat it as a replacement for face-to-face training.

Here’s the thing: people learn faster when they're taught by an expert. Studies have shown teams learn a new process faster if someone already familiar with it walks them through it in-person rather than just documenting their knowledge and sharing that with them.

With this in mind, pair programming can be a great way to get new team members up to speed quickly. It might produce half the work in the same amount of time in the short-term. However, it will get your new programmers familiar with your codebase as fast as possible, since they’ll be able to talk through any stumbling blocks they encounter with their teammate there and then.

Make code reviews common practice

Code reviews are another invaluable knowledge sharing exercise for both new and established members of your dev team.

They’re a great way to onboard new employees, as it gives them hands-on experience with how things are done at your company and gets them familiar with the coding style they’ll be working in. It might also give them some ideas they can implement in their own work.

Plus, a fresh pair of eyes can often spot a bug or a potential weak point in a piece of code. And someone who’s fresh to your organization and reviewing the code without any previous knowledge or preexisting biases is the best placed to spot those weaknesses.

The final word

Knowledge sharing software can supercharge your dev team’s productivity and make onboarding new programmers a cinch. Plus, it makes it easy to capture all your teammates’ important institutional knowledge so it isn’t lost when they move on to another role.

Follow the tips we’ve outlined here to pick the perfect knowledge sharing software for your dev team and make sure they buy into it as much as possible.

Browse our Free Employee Recognition Guide

Get the foundational knowledge on creating an employee recognition program that boosts employee engagement and helps them feel valued.

Explore Guide

Frequently Asked Questions

Is Assembly SOC 2 compliant?

Yes, at Assembly, security is a top priority. Each quarter, we have ongoing security work that is everyone’s responsibility. While we maintain a strong security posture, it was important for us to prove to our customers that we do everything we claim to do. This led us to pursue a SOC 2 Type II report that would provide evidence of our compliance with industry gold-standard security practice.

What's the ROI for employee recognition?

There is study after study showing that employee recognition leads to increased engagement. This in return creates an environment where employees are happier and more motivated which increase productivity and reduces voluntary turnover significantly. In order to filled critical roles, companies tend to spend nearly twice the value of an annual salary. Assembly is an investment in your employees that supports your bottom line.

Does Assembly offer longer-term contracts?

Yes, we will offer contracts for companies with longer-term agreements to help larger customers have more certainty around future costs.

The minimum agreement term is a 12-month subscription.

Does Assembly offer onboarding support?

We do and for FREE! Any new customer needing further support to get started with Assembly to ensure you're set up for success can request custom onboarding support. Improving your employee experience is about much more than just using our amazing software; it’s about transforming your business to create a workplace that people love. That’s much easier to do with the personal support and advice from our passionate people experts.

Is there a free version of Assembly?

Yes. We offer a completely free plan for up to 50 team members. This plan is intended for teams or organizations that are looking to get started with an employee engagement tool. Keep in mind, this plan is limited in features.

All customers can open an Assembly account for free and get started without a credit card. Then you can change plans as necessary.

How much do rewards cost?

At the time of redemption (when your employees exchange their points for a paid reward) you'll pay face value. If a reward is a $10 Amazon gift card, your cost will be $10. All paid rewards are billed for on a monthly basis.

The good news is that you don't have to pay for rewards upfront because we only charge you when points are redeemed, not when they're earned.

Does Assembly offer discounts?

We offer discounts or educational or charitable organizations. In order to secure a discount, you'll first need to book a demo with a customer support specialist.

For all other organizations, we are willing to consider longer-term agreements in exchange for discounts. To set up annual plans or longer, you will need to book a demo with a customer support specialist.

How do I cancel my plan if needed?

If you're on a month to month plan, you can go here and cancel anytime. If you're having concerns or need help setting up your account for success, you can always book a demo with a customer support specialist.

If you're on a longer-term custom plan, you'll need to reach out to your customer support specialist to cancel your account or email us at

What customizations are available?

Great question! You can customize your core values to match your organization's to boost and track alignment. You can change your currency from the 🏆 emoji (our default) to any emoji of your choice. You can swap our logo for your own. You can also set up company culture rewards such as, "Lunch with the CEO," "Buy a book on us," and so much more!

Who can give or receive recognition?

While we recommend a peer to peer set up where anyone in your organization can give or receive recognition, you can set up Assembly however you want. If you need to limit the people who can give or receive recognition, that's perfectly fine and can be done from your Admin, here.

What integrations are available?

Assembly connects to the tools your employees use every day to offer an easy, seamless experience with minimal change management.  

Assembly has integrations with HCM/HRIS systems like ADP, Google, Office 365, and Slack. We also integrate with communication tools like Slack and Teams so you and your employees can access Assembly wherever they work now.

What's your average adoption rate?

That depends on the company's permissions set up. That said, over 90% of the employees on Assembly's platform are recognized on a monthly basis. That means nearly every employee across all of our customers are receiving regular recognition from their peers, managers, or leadership. We're extremely proud of this.

Must rewards be set up to use Assembly?

They are not required. You can use Assembly without having rewards set up. However, we don't recommend it if you intend to have a high adoption and usage rate. You can always keep the costs down by offering internal culture rewards that are fulfilled by you internally.

Are points required to use Assembly?

No, you can remove allowances from anyone or everyone. It's up to you but we do recommend using points whether they're worth a real dollar value or not. Companies that use points have a much higher engagement rate even if those points don't exchange for real dollars.

Could find the answer you are looking for?

Please schedule time with an expert and we will help you to get all your questions answered